Project Coordinator (Client Services)

Impiricus • Atlanta, GA

11d • $55,000 - $65,000 • Remote

About The Position

Impiricus is seeking a highly organized and detail-oriented Project Coordinator to support the planning, coordination, and execution of client and internal projects. This role will collaborate closely with cross-functional teams - Operations, Client Services, Product, Finance, and Data - to ensure project timelines are met, documentation is accurate, and client deliverables are executed with precision. The ideal candidate is proactive, flexible, and comfortable working in a fast-paced environment. Experience in pharma, life sciences, digital health, or healthtech is preferred. This role includes both internal coordination and client-facing interactions, requiring excellent communication skills and strong attention to detail.

Requirements

• Bachelor’s degree in Business, Communications, Project Management, Healthcare Administration, or a related field (or equivalent experience).
• 1–3 years of experience in project coordination or project management, ideally in pharma, healthcare, life sciences, or healthtech.
• Familiarity with project management tools (e.g., Asana, Monday.com, Jira, Smartsheet, or similar).
• Strong communication skills—both written and verbal.
• Exceptional organizational skills; able to manage multiple tasks and shifting priorities.
• Basic understanding of client-facing environments and cross-functional collaboration.
• Ability to work both independently and as part of a team in a fast-paced, evolving environment.
• Must be able to work East Coast hours

Nice To Haves

• Experience supporting pharma brand teams, medical affairs groups, or healthcare technology programs.
• Exposure to regulated industries or working with compliance-sensitive materials.
• Understanding of digital marketing workflows, CRM/engagement platforms, or data-driven programs is a plus.

Responsibilities

• Project Coordination & Timeline Management Support the development, maintenance, and tracking of project timelines, deliverables, and milestones.
• Monitor project progress and flag risks, delays, or resource needs in a timely manner.
• Ensure internal stakeholders remain aligned on deadlines, dependencies, and requirements.
• Documentation & Contract Support Assist in reviewing, updating, and maintaining project documentation, including statements of work (SOWs), change requests, timelines, and project trackers.
• Support the preparation and revision of contracts or contract amendments and route and escalate requests/issues to correct parties.
• Ensure all documentation is accurate, version-controlled, and properly stored.
• Client Interaction & Communication Participate in client meetings, take clear notes, and manage follow-ups to ensure alignment.
• Support the delivery of status updates, timelines, and project materials to clients.
• Build positive client relationships through attentive communication and reliable execution.
• Cross-Functional Support Collaborate with internal teams such as Marketing, Data, and Engineering to ensure project requirements are clearly communicated and executed.
• Help coordinate internal workflows related to campaign launches, reporting cycles, platform updates, or operational initiatives.
• Assist in project-related administrative tasks, including scheduling, internal documentation, and QA checks.

Benefits

• Healthcare : Medical, dental, and vision coverage for you and your dependents + on-demand healthcare concierge
• HSA, FSA & DCFSA : Pre-tax savings options for healthcare and dependent care, with monthly employer contributions to HSA (if enrolled in a high-deductible plan)
• Coverage & Protection : 100% paid short- and long-term disability, plus life and AD&D insurance
• Flexible Time Off : Take the time you need with a flexible vacation policy — recharge your batteries your way
• Parental Leave : 12 weeks of paid leave to spend time with your newborn, adopted, or foster child (available after 6 months)
• Your Work, Your Way : If you’re close to an office, we encourage spending some time in-person to collaborate and connect. If not, remote is always an option.
• Home Office Setup : We’ll ship you the gear you need to create a comfortable workspace at home.
• 401(k) : Save for your future with tax advantages (and company match!)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees