Project Coordinator

DigitalPath, Inc.•Chico, CA

33d•$31 - $36•Onsite

About The Position

This job description outlines the essential duties and responsibilities for a Project Coordinator. The role involves assisting in project planning and implementation, coordinating project activities, resources, and information, and ensuring adherence to project frameworks and documentation standards. The Project Coordinator will act as a point of contact for project status, create and maintain project documentation, track performance, and communicate with stakeholders. This includes working with clients to define requirements, facilitating communication between internal teams, organizing meetings, assisting with proposals, and managing project risks and issues. The position requires a commitment to full-time, on-site work, Monday through Friday, during department operational hours, and reliable transportation.

Requirements

High School Diploma or equivalent.
Valid California driver’s license with no at-fault accidents, no more than 1 point, and no DUI/DWI.
Must pass post-offer-pre-employment screening that includes a non-arduous physical, background check, and drug test that includes THC (due to Federal contracts).
Excellent verbal and written communication skills.
Ability to provide clear, concise, and effective exchange of information.
Active listening, empathy, and the ability to tailor messages to the audience.
Skilled at communicating with mutual understanding in a manner that fosters collaboration and minimizes misunderstandings.
Maintains highly effective working relationships.
Strong problem-solving skills with an ability to identify potential issues, develop strategic plans to address them, and implement solutions efficiently.
Takes a proactive and adaptive approach, ensuring the project remains on-track and achieves its objectives.
Excellent organizational skills, with keen attention to detail and multitasking abilities.
Proven ability to work both independently and collaboratively within a team environment.
Capacity to remain composure and focus during high-pressure and escalated situations.
Demonstrates a high level of personal and professional integrity and ethics.
Ability to pivot between multiple priorities and projects as needed.
Strong problem-solving skills and the ability to exercise sound judgment independently.
Open to receiving feedback and constructive criticism, even when delivered in a challenging manner, and committed to using it for personal and professional growth.
Detail-oriented with consistent accuracy in all aspects of work, including data entry and organizational tasks.
Self-motivated to deliver accurate and timely results.
Commitment to full-time work on-site Monday through Friday during department operational hours.
Reliable transportation for commuting to and from the office.
Ability to sit for extended periods of time and use repetitive motions including writing and typing.
Occasional physical tasks may include stooping, bending, reaching, and lifting up to 25 pounds.
Specific vision requirements include close, distant, color, and peripheral vision, depth perception, and focus adjustment.
Use of hands to hold, grip, carry, and physically interact with objects, tools, or controls.
Ability to navigate various departments within the organization's facilities.
Occasional long-distance driving (potential accumulative of 8+ hours).
Understanding and using GPS coordinates and KMZ files and/or other mapping/navigation software, must demonstrate the ability to navigate through rural areas and off-grid roads.
Operation of 4x4 vehicles when necessary while adhering to company policies and procedures.
Ability to traverse rough terrain to avoid damage to company equipment.

Nice To Haves

Familiarity with construction and internet infrastructure projects is a plus.

Responsibilities

Assist in the planning and implementation of projects.
Coordinate project activities, resources, and information.
Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
Attend in-person and virtual meetings on a consistent basis.
Act as the point of contact and communicate project status to all participants.
Create and maintain project documentation, plans, and reports.
Prepare and distribute project status reports, meeting notes, and other communications.
Track project performance and goals.
Work with clients to identify and define project requirements, scope, and objectives.
Ensure clients’ needs are met as the project evolves.
Facilitate communication between internal team members, ensuring all parties are informed and engaged.
Organize and schedule meetings, appointments, and site visits.
Assist in the development of project proposals, presentations, and other documents as needed.
Manage and monitor project risks and issues and provide solutions where applicable.
Other duties as assigned.