Project Coordinator - Spark

Crusoe•Denver, CO

1d•$110,000 - $135,000

About The Position

We are seeking a highly organized and proactive Project Coordinator to support multiple Technical Project Managers (TPMs) leading Spark modular datacenter deployment and/or product development projects. You will own the administrative processes and document control infrastructure to enable Spark TPMs to stay focused on driving project schedules and mitigating project risk. This is an administrative and document control role with high growth potential. You will support the Spark TPMs by keeping information organized and accessible, which may include: managing and maintaining folder structures, ensuring documents are filled correctly, running design and submittal review sessions, tracking action items, scheduling meetings, and ensuring the day-to-day coordination of a high-velocity, multi-site deployment program runs smoothly. The ideal candidate is highly organized, has a bias toward action, and is energized by the complexity of physical infrastructure projects. Rather than waiting to be told what needs tracking, you build the system, maintain it, and continuously improve processes to support exceptional project execution.

Requirements

3-6 years of experience in project coordination, project management, or document control functions, ideally in a related physical-world and technical industry.
Hands-on experience with at least one scheduling tool (Smartsheet, MS Project, Primavera P6, or similar), one project management tool (preferably Jira), and one or more document control & review systems (BlueBeam, ProCore).
Comfortable building and maintaining trackers and dashboards from scratch.
Demonstrated ability to not only create and maintain organizational structures, but also create the process documentation and training for end users and your customers.
Clear, concise written and verbal communication. You can take complex information and distill it into organized summaries for different audiences without losing accuracy.
You demonstrate a bias toward action by identifying what’s needed, make reasonable assumptions, confirm with the right people, and get moving.
Must be a dedicated team player, willing to take on additional roles and responsibilities as needed to support project success.
Exhibits a positive attitude and a strong willingness to learn and adapt in a fast-paced environment.

Nice To Haves

Experience supporting multiple project managers simultaneously across concurrent projects.
Familiarity with data center, modular infrastructure, or energy deployment environments.
Experience with pre-construction or construction administration.
Exposure to procurement or supply chain tracking for hardware or capital equipment.

Responsibilities

Organizing, managing, and updating project-related documents to ensure version control and accessibility.
Create, track, and manage access to multiple design & submittal review processes in parallel.
Schedule and facilitate recurring and ad hoc project team meetings and design reviews, prepare agendas, capture salient points and actions, and distribute follow-ups with clear owners and due dates using established action item tracking tools and processes.
Maintain project cost trackers and support the preparation of project financial summaries.
Coordinate across multiple supply chain category managers to drive consolidated, project-specific procurement trackers.
Identify gaps in existing coordination workflows and help build the systems, automations, and templates that will scale the Spark program, leveraging AI-driven workflows where appropriate.