Project Coordinator

USA Renovations•Dallas, TX

13h•Onsite

About The Position

USA Renovations is seeking a highly organized and detail-oriented Project Coordinator to support the successful execution of commercial construction and facility renovation projects across the United States. The Project Coordinator serves as a key administrative and operational support resource for Project Managers and field teams by assisting with project setup, document management, scheduling, compliance tracking, purchasing, travel coordination, and client communications. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can effectively manage multiple priorities while maintaining exceptional attention to detail.

Requirements

High school diploma or equivalent.
Minimum 2 years of administrative, project coordination, construction administration, or related experience.
Strong proficiency with Microsoft Office Suite.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Ability to prioritize multiple tasks in a deadline-driven environment.
Ability to remain seated and work at a computer for extended periods.
Ability to occasionally lift and move items weighing up to 20 pounds.
Ability to communicate effectively in person, by phone, and through electronic communication.

Nice To Haves

Associate's or Bachelor's degree in Construction Management, Business Administration, or related field.
Experience supporting commercial construction projects.
Experience using project management software such as Procore.
Experience working with accounting, purchasing, or project tracking systems.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively.
Strong customer service mindset.
Effective problem-solving skills.
Ability to maintain confidentiality and professionalism.
Comfortable working in a fast-paced, changing environment.

Responsibilities

Create and maintain project records within company management systems.
Assist with project setup, contract administration, and project closeout documentation.
Maintain project files and ensure documentation is accurate, complete, and organized.
Track project milestones, deliverables, and deadlines.
Collect, review, and organize project documents including: Contracts, Change orders, Insurance certificates, Permits, Safety documentation, Closeout packages.
Assist in maintaining subcontractor and vendor compliance requirements.
Ensure project records are current and properly filed.
Coordinate travel, lodging, and logistical arrangements for field personnel.
Support manpower scheduling and project mobilizations.
Assist Project Managers with project planning and scheduling activities.
Coordinate communication between internal departments, clients, vendors, and field teams.
Assist with purchase order creation and tracking.
Coordinate material deliveries and vendor communications.
Monitor open purchase orders and support invoice reconciliation efforts.
Maintain accurate project information within company software platforms.
Assist with reporting, data entry, and project tracking.
Generate project reports as requested by management.