Project Coordinator entry level - Property Reconstruction

Paul Davis Restoration•South San Francisco, CA

1d•Hybrid

About The Position

Paul Davis is an industry leader in property damage mitigation, reconstruction, and remodeling, with over 370 offices nationwide. We are growing locally in Northern California and are seeking individuals who want purpose in their work. As a Project Coordinator, you will work closely with our Project Manager and Mitigation Manager to keep jobs organized and moving forward. This role involves visiting job sites, coordinating with adjusters, and ensuring all aspects of the project are managed effectively. You will practice continuous improvement daily while building lasting relationships with insurance carriers, customers, subcontractors, adjusters, and fellow team members. We help homeowners put their lives back together after a traumatic event, requiring empathy, confidence, and a fast-paced work environment. A world-class work ethic, attention to detail, and a genuine desire to help people are essential.

Requirements

Startup mentality — highly organized, proactive, and able to juggle multiple priorities.
Positive attitude with a dedication to world-class customer service.
Strong verbal and written communication skills — comfortable with homeowners, adjusters, and insurance companies.
Tech-savvy and quick to learn new software; experience with RMS, Xactanalysis, or Claims Workspace is a plus but not required.
Experience with Microsoft Office programs (Word, Excel, Outlook).
Experience in working with Claude Project a plus.
Valid driver's license with a clean record and willingness to travel to job sites.
Ability to work nights/weekends and overtime, if needed.
Desire to continually learn new things.

Responsibilities

Support the Project Manager and Mitigation Manager on reconstruction and mitigation jobs from start to completion.
Conduct on-site visits to assess job status, document progress, and communicate updates to the team.
Communicate directly with homeowners, insurance adjusters, and insurance companies on job scope, timelines, and approvals.
Prepare and maintain job documentation including status reports, correspondence, and project files.
Create work orders and maintain the job costs log.
Manage job data and track claim status using RMS, Xactanalysis, and Claims Workspace.
Be empathetic and show a sense of urgency when working with homeowners during difficult times.
Establish a rapport with insurance carriers, customers, adjusters, agents, subcontractors, and fellow team members.