Entry level Project Coordinator

Filtrex Service Group•Tulsa, OK

About The Position

The Entry level Project Coordinator supports the planning, scheduling, and completion of Filtrex Service Group projects, including commercial service, equipment installations, and other assigned programs. The role keeps project information current, coordinates resources, and follows up on outstanding tasks so work progresses on schedule. The Project Coordinator works with project leadership, field teams, clients, purchasing, and accounting from project setup through closeout.

Requirements

High school diploma or equivalent required.
Strong organization and follow-through, with the ability to manage several projects and changing priorities.
Clear written and verbal communication, attention to detail, and sound judgment when escalating issues.
Proficiency with Microsoft Outlook, Teams, Excel, and Word; ability to learn project tracking and work order systems.

Nice To Haves

Additional education in business, project management, or a related field.
Experience in project coordination, scheduling, dispatch, or administrative support, especially in HVAC, construction, or field service.

Responsibilities

Set up project files and maintain schedules, milestones, task lists, and assigned responsibilities in company systems.
Review the approved scope, customer requirements, and deadlines with project leadership before work begins.
Track progress and open items; promptly report delays, missing information, or changes that could affect completion.
Maintain work orders, purchase records, approved changes, site photos, completion reports, and customer signoffs.
Track project costs against approved budgets and flag discrepancies or potential overruns to project leadership.
Confirm required closeout documents are complete and provide accurate supporting records to accounting for timely invoicing.
Follow up on incomplete work, missing documentation, and outstanding customer items until each is resolved or assigned for follow-up.