Project Coordinator

Black Box • Bowling Green, OH

5h • Onsite

About The Position

The Project Coordinator supports the successful execution of client delivery projects by coordinating daily project activities, maintaining documentation, and aligning teams. The role applies NASI PMO standards and methodologies to help deliver projects on time, within scope, and within budget. The position is hourly, based on experience and skill level, and is a contract for up to 12 weeks with possible extension or hire. It is onsite at a client site in Bowling Green, Ohio, with standard hours Monday through Friday between 7:00 a.m. and 5:00 p.m., as needed, and possible after-hours or weekend work. The position has no supervisory responsibilities.

The coordinator supports project execution, communication, reporting, operational transitions, and continuous improvement. Responsibilities include coordinating tasks, schedules, and deliverables across teams; maintaining project records; tracking activities and issues; supporting requirements gathering and testing; communicating with stakeholders and vendors; analyzing project data; preparing reports and materials; and improving coordination processes and workflows.

Black Box is a global technology solutions provider with more than 2,500 team members across 24 countries. The company designs, deploys, and manages IT infrastructure solutions and identifies innovation, ownership, transparency, and continuous growth as values. Black Box is an equal opportunity employer.

Requirements

• High school diploma or equivalent required.
• At least 2 years of project coordination experience.
• Understanding of project management methodologies, standards, and documentation practices.
• Strong analytical and problem-solving skills, including requirements documentation and issue troubleshooting.
• Excellent written and verbal communication skills.
• Ability to build strong working relationships with project teams, stakeholders, management, and vendors.
• Proficiency with MS Office (Word, Excel, PowerPoint), Outlook, SharePoint, MS Project, PPM tools, ERP platforms, ServiceNow, Salesforce.com, workforce management, and cloud-based systems.
• Demonstrates accountability, attention to detail, customer focus, professional interpersonal skills, and a results-driven approach.

Nice To Haves

• Bachelor's degree in computer science, information systems, business, or a related field, or equivalent experience.
• Project coordination experience within the technology services industry.

Responsibilities

• Apply NASI PMO standards, processes, and methodologies consistently across assigned projects.
• Coordinate project tasks, schedules, and deliverables across multiple contributing teams.
• Assist with payroll, time-off requests, and onboarding.
• Assist with ordering materials, supplies, and rental equipment.
• Maintain accurate project documentation, records, and version control in centralized systems.
• Monitor project activities, identify potential delays, and provide timely status updates to the project manager.
• Assist with requirements gathering, testing, and other project-specific tasks as needed.
• Serve as a primary point of contact for project-related communication with stakeholders, vendors, and internal teams.
• Gather, organize, and validate project information so delivery teams have current, accurate data.
• Prepare meeting agendas, PowerPoint presentations, and documentation to support stakeholder communication.
• Build collaborative working relationships across NASI operations and all levels of the organization.
• Analyze project data, including schedules, budgets, resource utilization, and delivery performance.
• Prepare recurring and ad hoc reports for PMO and operations leadership.
• Maintain and distribute project materials, including status updates, policies, requirements documents, and vendor information.
• Create and maintain project schedules, timelines, and change-control documentation.
• Identify opportunities to improve coordination processes, optimize workflows, and enhance project quality.
• Support smooth transitions between project and operational functions.
• Meet performance targets for service quality, accuracy, and timeliness.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED