Project Coordinator

BMS CAT•Sheridan, CO

6d•$65,000 - $100,000•Onsite

About The Position

The Project Coordinator (PC) will estimate fire, water, flood, and mold losses across both residential and commercial properties. You will partner closely with insurance carriers, adjusters, TPAs, property managers, and commercial stakeholders to ensure scopes are accurate, pricing is competitive, and jobs are positioned for profitable execution. This role blends technical estimating with referral-driven sales and marketing. It carries dual responsibility, producing accurate, competitive estimates for both residential and commercial losses while also developing and strengthening referral relationships that generate new revenue opportunities.

Requirements

1 year of hands-on estimating experience (residential and commercial losses)
Ability to respond to emergency situations on nights/weekends/holidays/vacation as necessary to service our customers
Xactimate experience strongly preferred
Experience with mitigation processes, documentation, and insurance expectations
Proven ability to build B2B relationships and generate repeat referral business
Comfort supporting marketing efforts (presentations, networking, customer meetings)
Excellent organizational, time management, and prioritization skills
Strong communication skills with homeowners, commercial clients, and insurance professionals
Team oriented, accountable, and results driven work ethic.

Responsibilities

Respond to customer emergency losses with urgency (including after-hours as needed), professionalism, and ownership to secure the opportunity and position the company as the provider of choice.
Prepare accurate, competitive estimates for residential and commercial projects
Conduct thorough site inspections and translate field observations into complete, scopes of work.
Collaborate with production and project management teams to support smooth handoffs, job starts, and scope alignment on both residential and commercial projects
Identify scope gaps and pursue approvals through proper documentation, supplements, and adjuster communication
Managing multiple residential and commercial projects simultaneously
Manage open bid pipeline and follow up consistently on submitted estimates
Proactively stay top-of-mind with referral partners between projects through consistent outreach and follow-up
Convert one-time project opportunities into long-term referral partnerships