Project Coordinator Senior
About The Position
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Hours of operations: Monday - Friday 8am to 4:30pm flexible 2 days hybrid after 90 days of training Job Summary Responsible for monitoring multiple medium to large-scale project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Analyzes data, prepares reports, and provides regular updates to the project team. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members. Takes the lead in maintaining and monitoring multiple project plans, schedules, work hours, budgets, and expenditures. Organizes, attends, and participates in stakeholder meetings. Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. Assesses and escalates project risks and issues, providing solutions. Conducts research, maintains and analyzes data in systems, and develops reports to support projects. Liaise with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals. Assigns and monitors resources effectively to boost project efficiency and maximize deliverables.
Requirements
- Bachelor's Degree required
- Project management or project support experience 1-2 years
- Requires highly proficient/advanced administrative skills and office applications skills.
- Ability to proofread and edit written documents.
- Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
- Highly proficient in all communication skills (phone, verbal and written).
- Ability to handle sensitive information and situations with poise and professionalism.
- Strong organizational, coordination and judgment skills.
- Ability to prioritize effectively.
- Ability to problem solve and troubleshoot.
- Ability to analyze a situation and determine best course of action within established guidelines.
- Basic math knowledge with some knowledge of bookkeeping.
- Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
- Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.
Responsibilities
- Responsible for monitoring multiple medium to large-scale project activities
- Managing documentation
- Facilitating communication among team members to ensure the successful execution of projects
- Tracks and ensures that the schedule, budget, and details of project tasks are well-organized
- Analyzes data, prepares reports, and provides regular updates to the project team
- Identifies and escalates issues and risks and recommends solutions
- Leads and provides guidance and support to other administrative team members
- Takes the lead in maintaining and monitoring multiple project plans, schedules, work hours, budgets, and expenditures
- Organizes, attends, and participates in stakeholder meetings
- Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project
- Assesses and escalates project risks and issues, providing solutions
- Conducts research, maintains and analyzes data in systems, and develops reports to support projects
- Liaise with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals
- Assigns and monitors resources effectively to boost project efficiency and maximize deliverables
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
