Project Coordinator/Senior Administrative Assistant

Nestle Operational Services Worldwide SA • Town of Islip, NY

20h • $65,000 - $72,500

About The Position

Nestlé Health Science is hiring a Project Coordinator/Senior Administrative Assistant to provide advanced, confidential administrative support to multiple Directors and the Senior Director of Manufacturing. The role partners with site leaders to keep leadership organized and informed, and coordinates projects, information distribution, workshops, meetings, and travel. It also supports special projects, prepares presentations, reports, and spreadsheets, and provides administrative support to committees.

The position involves regular visits to the factory floor to stay connected with operations and site teams, gather information, and support leaders and projects. The successful candidate will use analytical and business skills to inform leadership decisions, maintain procedures and reporting resources, and identify and implement process improvements. The role requires initiative to take on expanded responsibilities as business needs evolve.

The stated annual salary range is $65,000 to $72,500, with bonus eligibility. Nestlé describes its total rewards package as including a 401(k) with company match, healthcare coverage, and other benefits. This position is not eligible for visa sponsorship.

Requirements

• Proven ability to support multiple teams and manage multiple priorities in a demanding workload.
• Ability to engage stakeholders and provide clear direction when projects are taking place.
• Ability to manage sensitive and confidential information with discretion and professionalism.
• Excellent verbal and written communication and presentation skills, with the ability to interact successfully in a matrix environment.
• Advanced Microsoft PowerPoint skills, including the ability to assemble strategic meeting decks.
• Advanced computer skills using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to build relationships and manage stakeholders at all organizational levels, including senior executives.
• Strong customer service focus, organization, quality focus, and attention to detail; ability to work in a fast-paced environment.
• Action- and results-oriented approach, with initiative to assume and lead projects and deliver on schedule.
• Leadership and proactive collaboration with team members and senior executives, including willingness to take on additional tasks to support colleagues.
• Forward-thinking planning skills, ability to anticipate needs, and sound judgment.
• Extensive problem-solving ability.

Nice To Haves

• Associate or bachelor's degree preferred.
• Online Travel & Expenses experience is a plus.

Responsibilities

• Serve as a hands-on partner to site leaders, providing proactive support that keeps the leadership team organized, informed, and moving forward.
• Coordinate and support site projects from planning through completion, track milestones, follow up on action items, and keep stakeholders informed.
• Walk the factory floor regularly to stay connected to operations, build relationships with site teams, and gather information needed to support leaders and projects.
• Take on expanded responsibilities and grow the role as business needs evolve.
• Compile data, identify trends, and prepare reports to inform leadership decisions.
• Develop, document, and maintain procedures; identify opportunities for process improvement and help implement them.
• Use business acumen to understand site priorities and anticipate leadership needs.
• Perform advanced and diversified confidential assignments in support of executive leaders.
• Schedule meetings, maintain travel itineraries, and prepare expense reports.
• Serve as a liaison between executives and subordinates, peers, superiors, and external contacts, in person and by phone.
• Maintain organizational calendars and key milestone trackers.
• Maintain organizational charts, distribution lists, SharePoint and Teams sites, and communication channels.
• Publish meeting materials, standards, announcements, and newsletters.
• Manage contact directories and stakeholder communications.
• Maintain dashboards, scorecards, and KPI reporting packages.
• Coordinate procurement requests and follow up on approvals.
• Assist with reviewing budgets and related expenses, and support other special projects as needed.
• Perform other duties as assigned.

Benefits

• 401(k) with company match
• Healthcare coverage
• Performance-based incentives and bonus eligibility
• A broad range of other benefits supporting physical, financial, and emotional well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed