Project Coordinator, NA

Vantage Data Centers • Port Washington, WI

12d

About The Position

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands. Position Overview Vantage is seeking an ambitious and self-starting Project Coordinator to support the planning, coordination, and execution of construction projects within the organization. This role is integral to ensuring that projects are completed on time, within budget, and in compliance with quality and safety standards. The Project Coordinator will work closely with project managers, team members, and stakeholders, playing a key role in maintaining the smooth flow of project activities.

Requirements

• Combination of education and/or demonstrated experience as a Project Coordinator or in a similar coordination‑focused role.
• 1–3 years of experience supporting construction, infrastructure, or capital projects in a coordination or administrative capacity is preferred.
• Experience with contract and purchase order preparation and tracking is preferred.
• Strong organizational skills with the ability to manage multiple priorities across parallel workstreams.
• High attention to detail and accuracy, particularly in documentation and reporting.
• Strong written and verbal communication skills, with the ability to work effectively with cross‑functional teams.
• Ability to operate in a fast‑paced, deadline‑driven environment while maintaining organization and consistency.
• Problem‑solving mindset with a proactive and solutions‑oriented approach.
• High level of professionalism, integrity, and discretion.
• Ability to work both independently and collaboratively within a team environment.
• Travel is expected to be up to 5%, with potential to increase as business needs evolve.
• We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do.

Nice To Haves

• 1–3 years of experience supporting construction, infrastructure, or capital projects in a coordination or administrative capacity is preferred.
• Experience with contract and purchase order preparation and tracking is preferred.

Responsibilities

• Support the Power Generation and Permitting teams through day‑to‑day project coordination and administrative execution, ensuring alignment across schedules, documentation, and deliverables.
• Coordinate project activities by tracking action items, milestones, and dependencies to ensure workstreams remain aligned with project goals and timelines.
• Schedule, organize, and support project meetings, including preparation of agendas, coordination of attendees, and distribution of notes and follow‑up items.
• Provide administrative and coordination support to ensure projects progress on schedule, within budget parameters, and in alignment with quality and safety expectations.
• Assist with the preparation, processing, and tracking of contracts and purchase orders (POs) for vendors supporting Power Generation and Permitting scopes. Ensure all contracts, POs, and related documentation are processed accurately and in accordance with company policies and procedures.
• Maintain compliance with Vantage document control standards by organizing, filing, and managing project documentation to ensure accuracy, consistency, and accessibility.
• Serve as a central point of coordination between project managers, internal stakeholders, and external partners, ensuring timely communication and information flow.
• Prepare and distribute project reports, dashboards, and status updates, highlighting milestones, risks, and items requiring escalation.
• Support ad‑hoc coordination, administrative, and reporting needs as assigned by management.

Benefits

• Our hard and efficient work is rewarded with an above market total compensation package.
• We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
• Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees