Project Coordinator, Labor Futures

Data & Society Research Institute • New York, NY

9d • $63,500 - $78,000 • Remote

About The Position

Data & Society is seeking a Project Coordinator, Labor Futures, who serves as the main point of contact between researchers, community partners, the Labor Futures team, and other Data & Society departments, ensuring clear communication and alignment across the Cross Sector Labor & AI Project. This role does not conduct research, produce research writing, or serve in a public‑facing communications capacity.

The Cross Sector Labor & AI project is a newly launched project that applies rigorous, qualitative empirical research to understand the impacts of AI on workers, support pro-worker policy interventions, and identify opportunities to build solidarity across labor, climate, immigrant rights, and other movements. We will conduct case studies across various sectors of work to identify common patterns in the narratives, financial incentives, and practices that can disempower workers and deepen structural inequities. Outcomes of this project will include case studies and policy documents, media engagement, community resources, public events, and other network-building activities. This project team will work in close collaboration with labor organizations, unions, and other community partners throughout the design, fieldwork, and public engagement phases of the project.

The Project Coordinator is responsible for facilitating and coordinating a wide range of activities for the Labor Futures team and assisting the Program Director with moving the project from planning to publication and dissemination. The Project Coordinator coordinates and supports the team’s multi-faceted programming, provides day-to-day administrative, operational, and logistical project support, collaborates with other Data & Society departments, and maintains relationships with researchers and external partners. The Project Coordinator works both independently and collaboratively with members of the research team and other key members of the organization.

This position will report to the Program Director, is fully remote, and will begin in October 2026 with an end date of May 31, 2028.

The Project Coordinator brings a working familiarity with research environments, including common research practices, tools, and norms, and represents the project in logistical and coordination‑focused communications with internal teams and external stakeholders.

The Project Coordinator, Labor Futures reports to the Program Director, Labor Futures, and has no people management responsibilities.

Requirements

• Bachelor’s degree required.
• 7 plus years’ of experience in project management, coordination, community support or closely related areas.
• Must have experience working in a research environment and deep familiarity and understanding of research practices and norms, qualitative and fieldwork-based research, and research institutions (e.g. Institutional Review Boards).
• Familiarity with common academic software tools such as Zotero, as well as general knowledge of academic platforms like SSRN, Google Scholar, and major scholarly journals.
• Established history of collaborative work with civil society, community, and labor organizations.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects simultaneously while setting and meeting required deadlines.
• Excellent interpersonal skills and experience working with diverse coworkers and collaborators.
• Detail-oriented and highly organized.
• Capable of working independently within a remote-first organization.
• Must be living and authorized to work in the United States; we are unable to sponsor visas.

Nice To Haves

• Previous experience working in project coordination or community engagement.
• Previous experience working for a community, worker rights, or labor organization.
• Background in the social sciences, humanities, and/or public scholarship.
• Interest in economic justice, technology, and democratic practice.
• Demonstrated understanding of technology and society issues.
• Experience with contract employees.
• Strong teamwork and collaboration skills.

Responsibilities

• Liaise with researchers and community partners to schedule and manage regular meetings and check-ins, ensuring all parties are informed and aligned on key project developments and touchpoints.
• Work with the Program Director to keep researchers informed of project developments, ensure participation in relevant meetings, and support timely completion of deadlines and deliverables by coordinating regular check-ins and group meetings.
• Support the Program Director in managing the established project budget by coordinating project‑related financial workflows in adherence with internal financial policies, including but not limited to those related to IRB, participant stipends, and approved work travel for researchers.
• Oversee implementation of an established research budget, processing requests for funds as needed and appropriate (IRB, participation stipends, work-approved and related travel) for researchers.
• Work with the Program Director and Senior Researcher to assist researchers with report development and publication, including adherence to mutual cross project report structure and timeline, assisting with obtaining needed resources, and connecting with other researchers in the field.
• Maintain a bird’s eye view of the various moving parts of the project by meeting with researchers or community partners, as needed, synthesizing discussions into clear action items, and identifying potential conflicts, discrepancies, or synergies to elevate to the Program Director.
• Provide day-to-day administrative and logistical support to the Labor Futures team by overseeing the operational calendar, including scheduling meetings (including with individual researchers, team members and partners), preparing agendas and assembling pre-meeting materials, note taking, and maintaining and organizing shared file management systems.
• Coordinate with the Communications, Strategy & Engagement, and Editorial teams to establish and ensure timelines and deliverables are met.
• Work closely with the HR and Finance teams to coordinate onboarding processes for Contract Researchers, ensuring required documentation and other logistical steps are completed in a timely manner.
• Work closely with the Finance team and Contract Researchers to support project‑related financial workflows by ensuring adherence to internal financial processes, including the timely submission of complete, accurate documentation required for payment processing by Finance.
• Maintain partner relationships by scheduling and preparing for meetings, fielding information requests from partners and researchers, and identifying potential issues to elevate to the Project Director in a timely manner.
• Coordinate regular quarterly or monthly calls with partner organizations to support information sharing, project updates, and ongoing collaboration.
• Communicate consistently with partner organizations to provide updates, event announcements and follow-up summary of notes.
• Assist research team in maintaining a contact database of inquiries about the project from academia, civil society, and journalists.
• Contribute to the intellectual life of the organization as an active participant in internal programming: attendance at organization wide meetings, actively engage in talks, seminars or reading groups, and contributing to the development of research and engagement management practices.

Benefits

• medical, dental, and vision insurance
• access to a range of opt-in products and services including additional insurance and 401k management
• paid time off
• paid federal holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level