Project Coordinator IV, Sustainability

MAAS Companies • Los Angeles, CA

6d

About The Position

The Project Coordinator IV supports the Sustainability Strike Team’s energy and carbon-reduction projects across LACCD’s nine college campuses. Projects include solar, battery storage, microgrids, electric-vehicle charging, building controls, LED lighting, central plant upgrades, and replacing gas equipment with electric systems. The role focuses on project coordination, cost management, and financial controls, helping keep project budgets, funding, forecasts, contracts, and payments accurate throughout design, construction, and closeout.

Working under the Sustainability Strike Team Lead and alongside the team’s Cost Analyst and project managers, the coordinator helps set up projects with financial documents, funding checks, budgets, and cost estimates. The role monitors forecasts, estimates to complete, change requests, commitments, contract balances, invoices, and funding risks, and supports monthly reconciliations across funding sources. It also coordinates with District staff, college project teams, program office staff, schedulers, accounting, and program controls. Energy or sustainability experience is helpful but not required.

Requirements

• Five recent years of experience in engineering, project management, sustainability, project controls, cost management, or a related field.
• A bachelor’s degree in engineering, construction management, sustainability, or a related field; alternatively, four additional years of relevant experience (nine years total) may substitute for the degree.
• Advanced Excel skills, including complex formulas, pivot tables, data analysis, financial models, budget tracking, and reporting.
• Proficiency with Microsoft Word, Outlook, and PowerPoint.
• Experience with a large project management software system such as Proliance or Trimble Unity, or a similar system.
• Clear writing, careful analysis, strong organization, and the ability to independently keep multiple projects and stakeholders moving.

Nice To Haves

• Experience with capital projects in a large public works or school construction program.
• Experience with cost management, forecasting, estimates to complete, and funding checks.
• Experience with BuildLACCD or a similar program’s financial controls, budgets, and project setup.
• Familiarity with the DSA process for approval of public school and college construction.
• Experience with energy efficiency, renewable energy, electrification, or other sustainability projects.
• Experience with Tableau or a similar tool for cost and performance reporting.

Responsibilities

• Provide day-to-day project coordination, cost management, and financial controls support to the Strike Team Cost Analyst, project managers, and Sustainability Strike Team.
• Help set up new projects and prepare white papers and related financial documents, funding checks, early budgets, cost estimates, and reviews in accordance with program office procedures.
• Check project budgets, available funding, estimates, and forecasts with District staff, college project teams, the program office, and program controls.
• Build and maintain cost forecasts and estimates to complete; track change order requests, commitments, and available funding.
• Monitor budgets, spending, contract balances, unspent set-aside funds, and funding risks to identify potential shortfalls before they affect projects.
• Perform monthly budget and cost reconciliations across multiple funding sources.
• Work with schedulers on cash flow and the cost effects of schedule changes.
• Review financial reports and progress data, and communicate material variances and risks to project managers.
• Track contract periods of performance, contract balances, and remaining funding.
• Coordinate invoice review and reconciliation with accounting so payments are timely and accurate.
• Maintain accurate program controls databases, dashboards, and financial reports.
• Keep project documents, records, correspondence, and reports organized and current.

Benefits

• Health, dental, and vision insurance at low cost.
• 401(k).
• Three weeks of PTO.
• Employee stock ownership plan (ESOP) at no cost to the employee, with a 3% Safe Harbor contribution vested on day one.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level