Project Coordinator IV (Sustainability)

Avsar Construction Development, INC.•Los Angeles, CA

3d•$115,000 - $133,000

About The Position

Avsar Construction Development, Inc. is seeking a Project Coordinator IV to support sustainability and energy-related capital improvement projects through planning, design, procurement, construction, commissioning, and closeout. The role works closely with project managers, cost analysts, and stakeholders to provide project coordination, cost management, financial controls, and reporting support for sustainability initiatives and capital construction programs. The Project Coordinator supports financial and project documentation, budgets, forecasts, reconciliations, cost reporting, contract and funding tracking, and coordination among project and scheduling teams. The role also contributes to project establishment, change management, risk assessment, compliance, and project closeout activities.

Requirements

Minimum 5 years of recent professional experience in engineering, project management, sustainability, project controls, cost management, or a related field.
Proficiency with Microsoft Word, Outlook, and PowerPoint.
Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting.
Experience with enterprise-level Project Management Information Systems (PMIS) such as Proliance, Trimble Unity, or equivalent platforms.
Ability to manage multiple priorities while coordinating with diverse stakeholders.
Strong analytical, organizational, communication, and writing skills.
Bachelor's degree in Engineering, Construction Management, Sustainability, or a related field; 4 additional years of qualifying experience may be substituted for the degree requirement.

Nice To Haves

Experience supporting capital improvement projects within large public works or educational facility construction programs.
Experience with project cost management, forecasting, Estimate-to-Complete (ETC) development, and funding verification.
Familiarity with capital improvement program financial controls, budget management, and project establishment processes.
Familiarity with Division of the State Architect (DSA) design and construction processes.
Experience supporting energy efficiency, renewable energy, electrification, or sustainability-related capital improvement projects.
Familiarity with data visualization and reporting tools such as Tableau or similar platforms.

Responsibilities

Provide day-to-day project coordination, cost management, and financial controls support throughout the project lifecycle.
Prepare, organize, and maintain project management documents, correspondence, reports, records, and project communications.
Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews.
Coordinate with project teams and stakeholders to verify project budgets, funding availability, cost estimates, forecasts, and financial requirements.
Support budget establishment, monitoring, budget transfers, and financial reporting activities.
Develop and maintain cost forecasts and Estimates-to-Complete (ETCs), while tracking commitments, funding availability, and Change Order Requests (CORs).
Monitor project budgets, expenditures, contract balances, encumbrances, funding availability, and financial risks.
Verify budget accuracy and financial forecasting data in accordance with established cost management procedures.
Participate in change management and risk assessment meetings to identify cost-related risks and mitigation strategies.
Perform monthly budget reconciliations and support month-end financial reporting.
Coordinate with scheduling teams to assess schedule impacts on cash flow, forecasts, and project costs.
Review cost performance, budget reports, and project progress data, and communicate financial risks and variances to project stakeholders.
Track contract periods of performance, balances, encumbrances, and available funding.
Coordinate invoice review and reconciliation activities to support timely payment processing.
Support project dashboards, financial reporting systems, and program controls databases.
Gather project completion data and update budget forecasts and financial records as needed.
Identify funding issues that could impact procurement, contracting, project initiation, or delivery schedules.
Support compliance with project procedures, cost management requirements, and bond funding guidelines.
Perform other project cost management and coordination duties as assigned.