Project Coordinator IV, Sustainability
About The Position
The Project Coordinator IV supports the Sustainability Strike Team’s energy and carbon reduction projects across LACCD’s nine college campuses. Projects include solar, battery storage, microgrids, electric vehicle charging, building controls, LED lighting, central plant upgrades, and electrification of gas equipment. Working under the Sustainability Strike Team Lead and alongside the Cost Analyst and project managers, the coordinator provides project coordination, cost management, and financial controls support from project setup through design, construction, and closeout. The role helps establish budgets, verify funding, develop cost estimates and forecasts, track commitments and contract balances, and complete monthly reconciliations. It also identifies potential funding issues and cost shortfalls early and communicates material variances and risks to project managers. The position is intended for someone with strong Excel skills and experience with project management software such as Proliance or Trimble Unity. Energy or sustainability experience is helpful but not required. The role coordinates with District staff, college project teams, the program office, program controls, schedulers, and accounting, and maintains accurate databases, dashboards, financial reports, and project records.
Requirements
- At least 5 recent years of experience in engineering, project management, sustainability, project controls, cost management, or a related field.
- Bachelor’s degree in engineering, construction management, sustainability, or a related field; alternatively, 4 additional years of relevant experience, for 9 years total, may substitute for the degree.
- Advanced Excel skills, including complex formulas, pivot tables, data analysis, financial models, budget tracking, and reporting.
- Experience with Microsoft Word, Outlook, and PowerPoint.
- Experience with a large project management software system such as Proliance or Trimble Unity, or a comparable system.
- Clear writing, careful analysis, strong organization, and the ability to independently keep multiple projects and many people moving.
Nice To Haves
- Experience with capital projects in a large public works or school construction program.
- Experience with cost management, forecasting, estimates to complete, and funding checks.
- Familiarity with BuildLACCD or a similar program’s financial controls, budgets, and project setup.
- Familiarity with the DSA process for public school and college construction approvals.
- Experience with energy efficiency, renewable energy, electrification, or other sustainability projects.
- Experience with Tableau or a similar tool for cost and performance reporting.
Responsibilities
- Provide day-to-day project coordination, cost management, and financial controls support to the Strike Team Cost Analyst, project managers, and Sustainability Strike Team.
- Help set up new projects and prepare white papers, financial documents, funding checks, early budgets, cost estimates, and reviews in accordance with program office procedures.
- Check project budgets, available funding, estimates, and forecasts with District staff, college project teams, the program office, and program controls.
- Build and maintain cost forecasts and estimates to complete, and track change order requests, commitments, and available funding.
- Monitor budgets, spending, contract balances, unspent set-aside funds, and funding risks to identify potential shortfalls before they affect projects.
- Complete monthly budget and cost reconciliations across multiple funding sources.
- Work with schedulers on cash flow and the cost impacts of schedule changes.
- Review financial reports and progress data, and communicate material variances and risks to project managers.
- Track contract periods of performance, contract balances, and remaining funding.
- Coordinate invoice review and reconciliation with accounting to support accurate and timely payments.
- Maintain accurate program controls databases, dashboards, and financial reports.
- Keep project documents, records, correspondence, and reports organized and current.
Benefits
- Health, dental, and vision coverage at low cost.
- 401(k).
- Three weeks of paid time off.
- Employee stock ownership plan (ESOP) at no cost to employees, with a 3% Safe Harbor contribution vested on day one.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
