Project Coordinator IV - Sustainability

The Tsui Group•Los Angeles, CA

About The Position

The Project Coordinator IV – Sustainability provides project coordination, cost management, and financial controls support to the BuildLACCD Sustainability Strike Team throughout the planning, scoping, design, procurement, construction, commissioning, and closeout of sustainability and energy-related capital improvement projects across the Los Angeles Community College District (LACCD). The role works under the direction of the Sustainability Strike Team Lead and supports the Strike Team Cost Analyst and Project Managers, coordinating with District personnel, Campus Administration, College Project Teams (CPTs), the Program Management Office (PMO), Program Controls, and other stakeholders. The position supports Districtwide initiatives including Energy Information Systems, the Sustainability and Climate Action Roadmap, building management systems, central plant and local building decarbonization and optimization, LED lighting upgrades, energy-efficiency retrofits, renewable energy systems, photovoltaic systems, microgrids, battery energy storage, electric vehicle charging infrastructure, electrification, and other sustainability-related capital improvement projects. The coordinator supports project establishment, funding verification, budget development and monitoring, cost forecasting, financial reporting, invoice reconciliation, and compliance with District requirements, PMO procedures, cost management procedures, and bond funding requirements.

Requirements

At least five years of recent professional experience in engineering, project management, sustainability, project controls, cost management, or a related field.
BS/BA degree in Engineering, Construction Management, Sustainability, or a related field; four additional years of qualifying experience beyond the minimum experience requirement may substitute for the required education.
Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting.
Proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint.
Proficiency with enterprise-level Project Management Information Systems (PMIS), such as Proliance, Trimble Unity, or equivalent platforms.
Strong writing, analytical, organizational, and communication skills.
Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities.

Nice To Haves

Experience supporting capital improvement projects within large public works or educational facility construction programs.
Experience with project cost management, forecasting, Estimate-to-Complete development, and funding verification.
Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes.
Familiarity with Division of the State Architect design and construction processes.
Experience supporting energy-efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects.
Familiarity with data visualization or analytics tools used for project cost and performance reporting, such as Tableau or equivalent.
Ability to work in a fast-paced environment.

Responsibilities

Provide day-to-day project coordination, cost management, and financial controls support to the Sustainability Strike Team, Cost Analyst, and Project Managers throughout the project lifecycle.
Prepare, organize, and maintain project management documents, records, correspondence, reports, and project communications.
Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews under BuildLACCD PMO Standard Operating Procedures.
Coordinate with District personnel, CPTs, PMO, Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.
Coordinate with CPTs and PMO Cost Analysts on budget establishment, monitoring, budget transfers, and accurate financial reporting.
Develop and maintain cost forecasts and Estimates-to-Complete; track Change Order Requests, commitments, and funding availability.
Monitor budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks, identifying potential shortfalls before they affect project delivery.
Work with PMO Cost Analysts to verify project budget and financial forecast accuracy and integrity under established cost management procedures.
Participate in change management and risk assessment meetings to identify cost trends, risks, exposures, and potential mitigation strategies.
Perform monthly budget and cost reconciliations for month-end reporting and review expenditures across multiple funding sources.
Coordinate with scheduling teams to assess cost impacts of cash flow and schedule performance, including variances, overruns, underruns, and forecasting concerns.
Review financial reports, cost performance, and progress data; communicate material variances and potential financial risks to Project Managers and appropriate stakeholders.
Track contract Periods of Performance, contract balances, remaining encumbrances, and available funding.
Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely, accurate payment processing.
Collaborate with PMO to validate project budget data, support stakeholder dashboards, and maintain program controls databases and financial reports.
Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.
Identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.
Support compliance with District requirements, BuildLACCD PMO SOPs, cost management procedures, and bond funding requirements throughout project development and implementation.
Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead, and other duties as assigned.