Project Coordinator IV (Sustainability)

Vanir Construction Management, Inc.•Los Angeles, CA

2d•$94,688 - $109,688•Onsite

About The Position

The Project Coordinator IV – Sustainability provides project coordination, cost management, and financial controls support to the Sustainability Strike Team throughout the planning, scoping, design, procurement, construction, commissioning, and closeout of sustainability and energy-related capital improvement projects across the District. The role works under the direction of the Sustainability Strike Team Lead and supports the Strike Team Cost Analyst and Project Managers, coordinating with District personnel, Campus Administration, College Project Teams (CPTs), the Program Management Office (PMO), Program Controls, and other stakeholders. The position supports project budget development, funding verification, cost forecasting, financial reporting, and project establishment. It contributes to Districtwide initiatives involving energy information systems, sustainability and climate action planning, building management systems, decarbonization, central plant optimization, lighting and energy-efficiency upgrades, renewable energy, photovoltaics, microgrids, battery storage, electric vehicle charging infrastructure, electrification, and other sustainability-related capital improvements.

Requirements

Bachelor of Science or Bachelor of Arts degree in Engineering, Construction Management, Sustainability, or a related field; four additional years of qualifying experience beyond the minimum experience requirement may substitute for the required education.
At least five years of recent professional experience in engineering, project management, sustainability, project controls, cost management, or a related field.
Advanced Microsoft Excel proficiency, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting.
Proficiency with Microsoft Office applications, including Word, Outlook, and PowerPoint.
Proficiency with enterprise-level Project Management Information Systems (PMIS), such as Proliance, Trimble Unity, or equivalent platforms.
Strong writing, analytical, organizational, and communication skills.
Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities.

Nice To Haves

Experience supporting capital improvement projects within large public works or educational facility construction programs.
Experience with project cost management, forecasting, Estimate-to-Complete development, and funding verification.
Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes.
Familiarity with Division of the State Architect design and construction processes.
Experience supporting energy efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects.
Familiarity with data visualization or analytics tools used for project cost and performance reporting, such as Tableau or equivalent.

Responsibilities

Provide day-to-day project coordination, cost management, and financial controls support throughout the project lifecycle.
Prepare, organize, and maintain project management documents, records, correspondence, reports, and other communications.
Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews under PMO Standard Operating Procedures.
Coordinate with District personnel, CPTs, PMO, Program Controls, and other stakeholders to verify budgets, funding, estimates, forecasts, and financial requirements.
Coordinate with CPTs and PMO Cost Analysts on budget establishment, monitoring, budget transfers, and financial reporting.
Develop and maintain cost forecasts and Estimates-to-Complete (ETCs); track Change Order Requests, commitments, and funding availability.
Monitor budgets, expenditures, contract balances, encumbrances, funding availability, and financial risks to identify potential shortfalls.
Work with PMO Cost Analysts to verify budget and forecast accuracy and integrity under established procedures.
Participate in change management and risk assessment meetings to identify cost trends, risks, exposures, and possible mitigations.
Perform monthly budget and cost reconciliations and review expenditures across funding sources for month-end reporting.
Coordinate with scheduling teams to assess cash flow and schedule impacts on costs, including variances, overruns, underruns, and forecasting concerns.
Review financial reports, cost performance, and progress data; communicate material variances and financial risks to Project Managers and stakeholders.
Track contract Periods of Performance, contract balances, remaining encumbrances, and available funding.
Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely, accurate payment processing.
Collaborate with PMO to validate budget data, support stakeholder dashboards, and maintain program controls databases and financial reports.
Gather physical completion data and coordinate updates to project budget and forecast records.
Identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.
Support compliance with District requirements, PMO SOPs, cost management procedures, and bond funding requirements.
Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead.