Project Coordinator IV (Sustainability)

CLMI Group • Los Angeles, CA

3d • Onsite

About The Position

CLMI Group is seeking a Project Coordinator IV to provide project coordination, cost management, and financial controls support to the BuildLACCD Sustainability Strike Team throughout the planning, scoping, design, procurement, construction, commissioning, and closeout of sustainability and energy-related capital improvement projects across the Los Angeles Community College District (LACCD). The position is based at the LACCD Program Management Office in Los Angeles, California, and requires willingness and ability to work at assigned LACCD colleges or sites and make project-related site visits.

This bond-eligible position is strictly limited to capital construction, modernization, and sustainability projects under the BuildLACCD Bond Program. It does not include routine maintenance, repairs, or operational tasks assigned to Facilities Maintenance & Operations. Under the direction of the Sustainability Strike Team Lead, the coordinator supports the Strike Team Cost Analyst and Project Managers and works with District personnel, Campus Administration, College Project Teams, the PMO, Program Controls, and other stakeholders.

The role supports Districtwide initiatives such as Energy Information Systems, the Sustainability and Climate Action Roadmap, Building Management Systems, central plant and building decarbonization and optimization, LED lighting, energy-efficiency retrofits, renewable energy and photovoltaic systems, microgrids, battery energy storage, electric-vehicle charging, electrification, and related capital improvements.

Requirements

• At least five years of recent professional experience in engineering, project management, sustainability, project controls, cost management, or a related field.
• Bachelor of Science or Bachelor of Arts degree in Engineering, Construction Management, Sustainability, or a related field; four additional years of qualifying experience beyond the minimum experience requirement may substitute for the education requirement.
• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, data analysis, financial modeling, budget tracking, and reporting.
• Proficiency in Microsoft Office applications, including Word, Outlook, and PowerPoint.
• Proficiency with enterprise-level Project Management Information Systems, such as Proliance, Trimble Unity, or equivalent platforms.
• Strong writing, analytical, organizational, and communication skills.
• Ability to work independently, coordinate with diverse stakeholders, and manage multiple project priorities.
• Willingness and ability to work at any assigned LACCD college or site location and make site visits as project needs require.

Nice To Haves

• Experience supporting capital improvement projects within large public works or educational facility construction programs.
• Experience with project cost management, forecasting, Estimate-to-Complete development, and funding verification.
• Familiarity with BuildLACCD or similar capital improvement program financial controls, budget management, and project establishment processes.
• Familiarity with Division of the State Architect design and construction processes.
• Experience supporting energy efficiency, renewable energy, electrification, or other sustainability-related capital improvement projects.
• Familiarity with data visualization or analytics tools used for project cost and performance reporting, such as Tableau or equivalent.

Responsibilities

• Provide day-to-day project coordination, cost management, and financial controls support to the Strike Team Cost Analyst, Project Managers, and Sustainability Strike Team throughout the project lifecycle.
• Prepare, organize, and maintain project management documents, records, correspondence, reports, and other project communications.
• Support project establishment and White Paper development by coordinating financial documentation, funding verification, preliminary budgets, cost estimates, and required reviews in accordance with BuildLACCD PMO procedures.
• Coordinate with District personnel, College Project Teams, the PMO, Program Controls, and other stakeholders to verify project budgets, available funding, cost estimates, forecasts, and financial requirements.
• Coordinate with College Project Teams and PMO Cost Analysts on budget establishment, monitoring, budget transfers, and financial reporting.
• Develop and maintain cost forecasts and Estimates-to-Complete; track Change Order Requests, commitments, and funding availability.
• Monitor project budgets, expenditures, contract balances, remaining encumbrances, funding availability, and financial risks, identifying potential shortfalls.
• Work with PMO Cost Analysts to verify the accuracy and integrity of project budgets and financial forecasts in accordance with cost management procedures.
• Participate in change management and risk assessment meetings to identify cost trends, risks, exposures, and potential mitigation strategies.
• Perform monthly budget and cost reconciliations for month-end reporting and review expenditures across multiple funding sources.
• Coordinate with scheduling teams to assess cash flow and schedule impacts on costs, including variances, overruns, underruns, and forecasting concerns.
• Review financial reports, cost performance, and progress data; communicate material variances and potential financial risks to Project Managers and stakeholders.
• Track contract Periods of Performance, contract balances, remaining encumbrances, and available funding.
• Coordinate invoice oversight and reconciliation with accounting and project stakeholders to support timely, accurate payment processing.
• Collaborate with the PMO to validate project budget data, support stakeholder dashboards, and maintain program controls databases and financial reports.
• Gather physical completion data and coordinate updates to project budget and forecast records as appropriate.
• Identify funding issues that could delay procurement, contract execution, project initiation, or other critical activities.
• Support compliance with District requirements, BuildLACCD PMO procedures, cost management procedures, and bond funding requirements.
• Perform other bond-eligible project cost management and coordination duties as directed by the Sustainability Strike Team Lead.

Benefits

• Health care plan, including medical, dental, and vision.
• Retirement plan (401k).
• 401k matching.
• Paid time off, including vacation, sick leave, and public holidays.
• Short-term and long-term disability.
• Life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level