Project Coordinator - Industrial

TEPA Companies•San Antonio, TX

7d•$30 - $40•Remote

About The Position

The Tepa Companies are seeking a Project Coordinator to provide project coordination support to project management and field teams. This role supports project execution by coordinating documentation, logistics, and communication across project management and field operations. This role also monitors equipment and vehicle assignments, processes supply requisition, and facilitates clear communication between field teams and office personnel to support compliance, scheduling, and operational alignment.

Requirements

High school or GED
5 years of experience in construction, industrial services, or project coordination roles, or related field experience
Proficiency in Microsoft Word, Excel, and Outlook
Strong organizational skills, with the ability to manage multiple tasks and deadlines simultaneously
Fluent in the English language
Proficiency in oral and written communication
Ability to work independently with limited oversight while supporting a larger team
Ability to thrive in a fast-paced, changing project environment
Familiarity with safety documentation (SDS, JHAs, safety logs) and regulatory requirements
Excellent attention to detail and accuracy in documentation
Experience coordinating vendors, subcontractors, or equipment rentals
Must be able to pass a background check and drug screen required to access US military installations
Valid driver’s license; ability to travel to project sites as needed

Responsibilities

Maintain project records, including risk registers, issue logs, change control documents, and project correspondence
Organize and archive deliverables, contracts, approvals, drawings, and all project documentation in centralized systems
Track submittts, quality assurance/quality control (QA/QC) documents, safety documentation, compliance records, nondestructive examination/nondestructive testing (NDE/NDT) reports, coating logs, and inspection reports
Assist with preparing job books, quality binders, turnover packages, and field documentation (JHAs, drawings, daily plans, checklists)
Track project progress against key milestones and report deviations
Act as a liaison between project manager, field personnel, subcontractors, and clients
Send and track project correspondence
Support customer communication on schedule updates, document requests, or status reports
Facilitate internal information flow to ensure alignment across teams
Assist with QA/QC documentation
Track submittals, safety documentation, and compliance records
Support safety coordination: Safety Data Sheet (SDS) files, pre-task plans, daily safety logs
Ensure personnel have the required training to perform required tasks
Perform duties of SSHO as required
Track NDE/NDT reports, coating logs, inspection reports (as relevant to the assigned industry)
Coordinate mobilization/demobilization requirements
Track equipment rentals and off-hire dates
Support the field with documentation needs (JHAs, drawings, daily plans, checklists)
Request vendor quotes and maintain price comparisons
Issue purchase orders and track deliveries
Follow up on material status, backorders, and substitutions
Verify packing slips, receipts, and delivery documentation
Report status and updates verbally and in written form to management
Support safety coordination by maintaining SDS files, pre-task plans, daily safety logs, and other required compliance documentation
Assist with monitoring budgets by tracking expenditures and processing invoices
Identify, log, and escalate risks or issues
Coordinate efforts within the team and with outside vendors efficiently
Support collaboration between departments, ensuring tasks align with project goals
Coordinate vendor and contractor activities, ensuring compliance with timelines and standard