Project Coordinator III

Texas A&M University System • College Station, TX

1d • Onsite

About The Position

The Project Coordinator III supports the day-to-day operations of the Special Events, Services, and Resources core within the Texas Opioid Prevention for Students (TOPS) initiative. TOPS is a statewide, multitiered system of support (MTSS) funded by the Opioid Abatement Fund Council to prevent opioid misuse and overdose among K–12 students across Texas. Under general supervision of the Project Director, the Project Coordinator III supports the Project Manager III and the TOPS project team by coordinating and assisting with the completion of core project activities, including community implementation and outreach events, behavioral health service linkage and referral navigation support, and connecting students and families to opioid prevention resources and overdose education. This position benefits from familiarity with behavioral health systems and referral pathways but does not require clinical licensure.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education or experience.
• Five years of related experience in project coordination/administration.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheet applications; familiarity with MS Office applications including Excel, Word, PowerPoint, and Outlook, and comfort with virtual meeting platforms and data tools such as Qualtrics and Monday.com.
• Knowledge of standard proofreading.
• Ability to prioritize, manage multiple projects, and meet deadlines.
• Strong oral and written communication skills with the ability to tailor messaging for differing audiences, including students, families, educators, and community partners.

Nice To Haves

• Experience in behavioral health, substance use prevention, public health, or community outreach settings.
• Familiarity with evidence-informed prevention models, harm reduction approaches, and trauma-informed care frameworks.
• Experience coordinating community health events, outreach campaigns, health fairs, or training programs.
• Knowledge of school-based or youth-centered health services, including telehealth platforms and referral protocols.
• Familiarity with naloxone access, overdose education, and related opioid prevention initiatives.
• Working familiarity with behavioral health terminology and referral pathways (e.g., warm handoffs, stigma-reduction strategies) helpful in supporting core coordination tasks.

Responsibilities

• Coordinates core project activities supporting special events, community outreach, and resource linkage initiatives, including presentations, awareness campaigns, and community implementation events and initiatives.
• Assists in developing and assessing work plans, schedules, and project controls to ensure core activities align with grant deliverables, timelines, and organizational objectives.
• Prepares forecasting and progress reports against milestones, budgetary updates, and the change management process for core activities.
• Monitors and prepares reports on financial activity and resource utilization for the assigned core project budget.
• Coordinates with the Project Manager III, TOPS project team, and partner organizations to ensure cross-project dependencies and impacts are identified and managed.
• Assists in coordinating behavioral health service connections, including scheduling and logistics for warm handoffs, telehealth navigation, and referral pathway documentation for students and families.
• Supports student and family access to opioid prevention resources and overdose education programming by helping connect individuals to appropriate community based services; coordinates with vendors, community partners, and healthcare providers in the delivery and support of resources and services for core activities.
• Maintains database integrity, security, and accuracy of program and participant data in compliance with applicable privacy and data governance requirements.
• Helps ensure core activities comply with university and system policies, rules, and procedures, as well as grant requirements and funder expectations.
• Interprets program guidelines, procedures, policies, rules, and regulations and helps ensure they are followed.
• Supports adherence to evidence-informed prevention models, harm reduction approaches, and trauma-informed care frameworks across core activities.
• Does not supervise staff or students; assists with onboarding documentation for new team members and community collaborators.
• Prepares training and operational materials supporting core activities, including materials used in workshops, technical assistance sessions, and onboarding for community collaborators.
• Writes reports, meeting summaries, and other related materials documenting core activities, service linkages, referral outcomes, and training records; assists in preparing conference abstracts, presentations, and dissemination materials.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level