University Coordinator

Aston Carter•Arlington, VA

6d•$26 - $26•Onsite

About The Position

The Project Coordinator I works within a fast-paced recruiting organization, partnering with program coordinators to support high-volume hiring activities. The role manages operational workflows, program logistics, and reporting, and builds relationships across multiple business units and geographic regions. It offers an opportunity to contribute to recruiting operations and project coordination in a dynamic organization. This is a contract position based in Arlington, Virginia. It is fully onsite and office-based. The listed pay range is $26.00 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. The position is anticipated to close on October 20, 2026. If eligible, benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; a Health Spending Account (HSA); transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave. Eligibility and terms may depend on job classification and length of employment.

Requirements

Experience in project coordination or project management, preferably in recruiting or HR.
History as a recruiting coordinator supporting high-volume hiring activities.
Experience coordinating logistics, including scheduling and organizing events or programs.
Strong administrative support skills, with accuracy, organization, and attention to detail.
Experience with web-based tools such as Outlook, Excel, Word, and SharePoint.
Experience in recruiting, coordination, administration, logistics, HR, or an equivalent operational role.
Excellent communication skills and ability to interact effectively with internal and external clients and candidates.
Ability to shift priorities quickly and work effectively in a fast-paced environment.
Ability to manage multiple tasks while maintaining quality and meeting deadlines.

Nice To Haves

Degree or equivalent education, ideally in human resources or a related field.
Diploma or formal training in HR or a related discipline.
Experience in a fast-paced, quickly changing, or international environment.
Familiarity with technical tracking systems and software, such as applicant tracking systems (ATS).
Demonstrated ability to identify and implement process improvements and workflow enhancements.
Comfort working with operational dashboards, metrics, and reporting tools.
Ability to build strong internal relationships and collaborate across cross-functional teams.

Responsibilities

Manage operational workflows and service requests through ticketing systems, resolving them within established service-level agreements while maintaining quality and accurate data.
Coordinate end-to-end logistics for interviewing and hiring programs, including scheduling, stakeholder communication, and documentation across business units and geographic regions.
Create and maintain reporting mechanisms, including operational dashboards, monthly business review inputs, and status updates that communicate program health and key metrics to leadership.
Identify and implement process improvements to streamline workflows, reduce manual effort, and improve stakeholder experience through automation and standardized procedures.
Serve as the primary operational contact for assigned programs, advising on processes and systems and coordinating with program managers, business partners, and cross-functional teams.
Conduct quality assurance activities, including audits, data validation, and compliance checks, to support operational excellence and adherence to standards.
Support high-volume recruiting coordination, ensuring interviews and hiring events are organized, communicated, and executed smoothly.
Collaborate with internal and external stakeholders, including candidates and business partners, to provide a positive and professional recruiting experience.
Maintain accurate program, process, and operational documentation in accordance with organizational policies.