Project Coordinator - Global Events

Nteractive

1d•$55,000 - $65,000•Remote

About The Position

Nteractive is a global events and communications agency seeking an organised, proactive, and detail-oriented Project Coordinator to support the delivery of world-class events for global client accounts. This role provides essential project management, administrative, and logistical support across multiple events and client programmes. The Project Coordinator will work closely with Project Managers, Producers, and delivery teams to maintain project documentation, coordinate logistics, support client communications, and ensure high standards of delivery throughout the event lifecycle. This position is ideal for someone who thrives in a fast-moving environment, enjoys organisation, and is passionate about delivering exceptional experiences.

Requirements

1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences
Strong administrative and organizational skills within a fast-paced environment
Excellent attention to detail and ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
A proactive, solutions-focused approach with a strong customer-service mindset
Ability to work collaboratively across teams and build effective working relationships
Intermediate to advanced Microsoft Excel and PowerPoint skills
Strong overall technology proficiency and confidence working with project management systems
Passion for events and a desire to build a long-term career in event delivery and project management
Remote-based within the United States
Ability to travel domestically and internationally throughout the year
Ability to work across time zones as required
Suitable home working environment
Minimum broadband speed: 25MB download / 2MB upload

Responsibilities

Own and maintain key project documentation including timelines, running orders and status trackers
Support Project Leads and Producers with day-to-day project administration
Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items
Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis
Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards
Coordinate crew logistics across multiple projects and events
Manage freelancer onboarding and contracting processes
Arrange and communicate crew travel, accommodation and event logistics
Compile and distribute detailed crew joining instructions and event information
Support onsite planning and operational readiness activities
Deliver exceptional customer service to clients, suppliers and internal stakeholders
Build positive working relationships across project teams
Support venue sourcing, supplier research and proposal development activities
Assist with supplier RFP processes and client response documentation
Ensure communications are clear, professional and timely
Follow and contribute to the Nteractive Project Management Framework
Proactively identify opportunities to improve processes and efficiencies
Learn from project feedback and event outcomes to continually strengthen delivery standards
Support compliance with company policies, information security requirements and operational procedures