Project Coordinator, Global Design

Major League Baseball•New York, NY

15h•$28 - $32

About The Position

Major League Baseball is looking for a Project Coordinator in the Global Design Department to support the Global Design Project Management team across a wide range of creative initiatives, with a focus on social media and digital campaigns. Reporting to the Director of Project Management, this role works closely with Project Managers and Designers to plan and manage team goals and workflows, providing a unique opportunity to gain hands-on experience and learn how large-scale design projects are managed and executed across a global brand.

Requirements

1–2 years of experience in marketing, creative operations, or a design studio environment
Excellent written and verbal communication skills
Basic understanding of graphic design
Familiarity with Major League Baseball and the 30 Clubs
Must be highly organized, detail-oriented, and solution-driven
Proficient in Project Management tools, Asana strongly preferred
Strong working knowledge of Google Workspace

Nice To Haves

Familiar with Adobe Creative Cloud preferred, not required

Responsibilities

Create monthly team schedules and manage shift change requests
Schedule team meetings, build agendas and presentations
Conduct weekly check-ins with designers to develop workload and timeline management reports
Manage job requests by ensuring briefs are complete, gathering requirements, and assigning tasks to designers based on team availability and priorities
Partner with stakeholders including Marketing, Sponsorship, Social Media, Editorial, etc. to confirm alignment on priorities and deadlines
Monitor project progress, proactively identifying potential delays and developing solutions
Track stakeholder feedback and ensure revisions are documented and communicated clearly to design teams
Support resource planning by tracking team capacity and upcoming workload
Develop and manage project timelines for campaign templates and long-term initiatives
Assist Project Management team in managing cross-functional project timelines, milestones, and priorities across multiple concurrent initiatives
Collect work across Global Design teams to develop post-project strategy and analysis reports
Assist with process improvements and project management best practices
Maintain organized project files and documentation
Compile research, case studies and project reports as needed
Collect, record and submit invoices for payment
Work with legal to create and route contracts and addenda
Create monthly, quarterly and annual reports
Manage content uploads and user access to the department Adobe CC library