Project Coordinator for Academic and Student Affairs (Time-limited) - Strategic Initiatives

Washington University in St. Louis • Brookings, SD

1d • Onsite

About The Position

The Project Coordinator for Academic and Student Affairs provides project leadership in planning, managing, and executing complex projects and initiatives jointly led by the Office of the Provost and the Division of Student Affairs. The role exercises independent judgment in coordinating cross‑functional work, setting project priorities, developing timelines, and making day‑to‑day decisions that ensure successful delivery of initiatives aligned with institutional goals. This position advances priorities related to the student experience, academic strategy, operational effectiveness, and special projects that strengthen collaboration across academic and student‑facing functions. The Project Coordinator works closely with leadership teams in both the Division of Student Affairs and the Office of the Provost, serving as a key point of coordination, analysis, and execution for shared initiatives.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)
• Skills: Not Applicable
• A driver's license is not required for this position.

Nice To Haves

• Experience working in higher education, academic administration, student affairs, project coordination, or related fields.
• Demonstrated ability to manage multiple projects with diverse stakeholders.
• Familiarity with academic operations, student affairs functions, or university governance structures.
• Experience supporting cross-functional or university-wide initiatives.
• Ability to work effectively with faculty, staff, administrators, and students.
• Demonstrated initiative, follow-through, and ability to manage complex or ambiguous assignments.
• Collaborative mindset with strong interpersonal skills.
• Ability to synthesize information, prepare high-quality materials, and support decision-making processes.
• Flexibility and adaptability in a fast-paced environment.
• Adaptability
• Collaboration
• Customer Service
• Detail-Oriented
• Fast-Paced Environments
• Goal-Oriented
• Highly Resourceful
• Interpersonal Communication
• Microsoft Office
• Multicultural Environments
• Organizing
• Project Administration
• Systems Support
• Verbal Communications
• Written Communication

Responsibilities

• Provides administrative/operational oversight by coordinating cross-functional projects that involve both Student Affairs and the Office of the Provost, including initiatives related to academic and student affairs operations, alignment between student affairs and the schools, advising, student success, and retention.
• Ensures work plans, timelines, and deliverables are clearly defined and executed.
• Working closely with the leadership team, provides project planning, tracking, documentation, and stakeholder support for academic initiatives emerging from the Provost’s Office.
• Manages research, preparation of materials, communications, and logistical execution.
• Coordinates Student Affairs projects related to the student experience, program development, policy implementation, and operational improvement.
• Facilitates communication and collaboration across units.
• Prepares reports, presentations, and communications for internal audiences; supports coordination between academic leaders, Student Affairs leadership, faculty partners, and campus stakeholders.
• Provides flexible project management support for new or rapidly developing priorities, either unit-specific or jointly sponsored by Student Affairs and the Provost’s Office.
• Other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees