Project Coordinator, Financial Projections and Tracking

Core States Group • Somerville, NJ

3d • $36 - $41 • Hybrid

About The Position

As a Project Coordinator, Financial Projections & Tracking supporting our Construction Services business unit, for a National Banking Client for their new Relocation and Renovation of their Investor Center, you will be responsible for financial projections, cost tracking, PO coordination, invoice tracking, documentation control, and financial closeout support for Investor Center projects. This role supports project teams and program leadership by maintaining accurate financial data, tracking commitments, monitoring forecast changes, and supporting budget reporting.

Requirements

• 3+ years of project coordination, project controls, financial tracking, construction administration, accounting support, or facilities program support experience.
• Experience with construction budgets, POs, invoices, allowances, change orders, and vendor cost tracking.
• High attention to detail, strong follow-through, and ability to reconcile multiple sources of cost data.
• Ability to work with Project Managers and vendors in a fast-paced, multi-project environment.
• Strong Excel/MS Office skills

Nice To Haves

• Bachelor’s degree or technical certification in construction management, project coordination, or a related field preferred.
• experience with Workfront, ERP, accounting, or project management platforms preferred.

Responsibilities

• Maintain project financial trackers for assigned Investor Center projects, including budget, forecast, commitments, POs, invoices, allowances, change exposure, and projected final cost.
• Support creation, tracking, and reconciliation of due diligence PARs, design PARs, construction POs, furniture POs, vendor POs, change orders, and final invoice packages.
• Track financial projections by project phase, cost category, vendor, partner cost, construction cost, non-typical cost, allowance, and cost per square foot.
• Support Project Managers in preparing cost summary decks, bid comparison summaries, pricing reconciliations, forecast updates, and variance explanations.
• Monitor partner vendor costs such as signage, AV, telecommunications, security, sound masking, and related support costs.
• Track final invoices, final lien releases, TIA collection if applicable, and project financial closeout.
• Coordinate with Project Managers, Senior Project Manager, finance, vendors, construction managers, furniture vendors, and internal stakeholders to resolve invoice, PO, budget, and coding issues.
• Prepare regular financial status reports, forecast updates, aging reports, and budget-risk summaries for program leadership.
• Support cost containment and value engineering tracking where scope, schedule, or budget concerns are identified.
• Maintain accurate documentation and ensure required approvals are captured and organized.
• Other duties as assigned.

Benefits

• Competitive wages and bonus programs, including professional licensure bonuses.
• A strong 401(k) match, with immediate vesting, to help you invest in your future and build your retirement savings with confidence.
• Competitive health benefits including HSA with employer contribution, life insurance options, and supplemental coverage options, giving you the flexibility to select the coverage that best fits your needs and lifestyle.
• Generous PTO to help you recharge, relax, and maintain a healthy work-life balance.
• Team wellness challenges, free virtual gym app, wholesale club membership reimbursement, employee recognition programs, paid parental leave and much more!
• A flexible work environment that empowers you to do your best work, whether you’re in the office, working remotely, or blending both to support your responsibilities.
• Tuition reimbursement to help advance your education and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree