Project Coordinator, Film & Digital Media

Arizona Commerce Authority•Phoenix, AZ

About The Position

The Arizona Commerce Authority (ACA) is the state's leading economic development organization with a streamlined mission to grow and strengthen Arizona’s economy. The ACA uses a three-pronged approach to advance the overall economy: recruit, grow, create – recruit out-of-state companies to expand their operations in Arizona; work with existing companies to grow their business in Arizona and beyond; and partner with entrepreneurs and companies large and small to create new jobs and businesses in targeted industries. The Film & Digital Media Project Coordinator is primarily responsible for the oversight and coordination of a variety of high impact projects that play a key part in the Arizona Film & Digital Media Office continuing growth and expansion. This individual will work closely and collaboratively with stakeholders to plan, support, and organize projects within a broad framework of general policy, which requires creativity and resourcefulness to accomplish goals and objectives of the ACA.

Requirements

Bachelor’s degree in business, marketing, film production, or a related field, or equivalent experience.
Minimum of two (2) years of experience in administration or project/program coordination.
Knowledge of office administration, project support, event coordination, and database systems.
Excellent communication skills and a collaborative team approach.
Ability to manage multiple projects independently in dynamic environments.
Highly organized, self-directed, with effective problem-solving and decision-making skills.
Proficient in MS Office Suite, industry-related software, and web technologies.
Flexibility to work outside standard business hours for external events.

Nice To Haves

Familiarity with film production, technical theater, and/or digital media production.
Innovative and open to unconventional and creative tasks.
A self-starter interested in contributing to a dynamic program.
Strong client service skills and ability to work with diverse teams and cultures.
Attention to detail with a focus on accuracy and completeness.
Enjoys interacting with people and working on group projects.
Adaptable and flexible, capable of handling frequent shifts in direction.
Achievement-oriented and willing to take on challenges.

Responsibilities

Serve as first point of contact for inbound inquiries to the Film & Digital Media Program (FDMP) relating to project assistance.
Responsible for registration of all incoming projects into the FDMP’s databases (e.g., Salesforce, Reel Scout).
Generate required weekly activity reports (e.g., Board of Directors report) for the FDMP.
Disseminate information to leadership team for detailed decision points and project timelines.
Assist the Director with recruitment of college students into the Film Ready Crew Program.
Participate in the identification of and secure film locations in the public and private sector; coordinate film permitting within the state and support all administrative duties.
Maintain the Arizona Film Location Photo Library in a format consistent with industry standards.
Maintain programmatic resources, assist on document creation for events and initiatives.
May participate and support the coordination of film industry events and/or trade shows as needed, e.g., AZ Tech Week.
Serve as a resource to the team, gathering information, solving problems, and communicating with the project team, marketing and finance departments, vendors, other internal and external partners.
Build and maintain positive working relationships with co-workers and the public using principles of good customer service.
Independently perform special projects that require a combination of administrative, creative, and communication skills.
Other duties as assigned.