Project Coordinator - Construction Management

Turner & Townsend • San Francisco, CA

21h • Onsite

About The Position

Turner & Townsend is hiring a motivated and personable Project Coordinator to provide incredible support to our office leadership while having the opportunity to create an impact for yourself and our team in one of our fastest growing offices nationwide. The ideal candidate will be reliable, self-motivated, creative, proactive, a quick learner, highly organized and able to work on their own initiative with minimum supervision. Familiarity working in a dynamic and demanding environment is necessary. Furthermore, excellent communication, coordination skills and ability to deal confidentially with information are important.

Requirements

• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings with Senior Management present.
• Well-mannered and professional and Team Player.
• Minimum 5 years of experience in an administrative support role.
• A minimum of three years of experience in a related position supporting team of professionals is required.
• Proficient with Microsoft Office and Google Workspace software.
• Excellent organizational skills and attention to detail.
• Proactive behavior, showing initiative and being action oriented.
• Ability to multi-task, prioritize and work efficiently.
• Ability to work independently, self-starter, energetic.
• Ability to perform at high levels in a fast paced, ever-changing work environment.
• Must be able to shift gears easily and feel comfortable wearing multiple hats.

Nice To Haves

• Accounting background is a plus.
• Construction experience is advantageous.
• Bachelor’s Degree or equivalent experience is preferred.

Responsibilities

• Support with meetings (book boardroom rooms, prepare and distribute documents, action items) for various internal meetings.
• Take minutes/action items in meetings.
• Follow up with Management/Team on developing Agendas and distributing/preparing documents.
• Raising invoices monthly and purchase orders as needed.
• Processing contracts internally and externally with client.
• Manage onboarding of new employees in T&T and client system.
• Manage training of new employees in internal T&T systems
• Supporting with document control – Quality Assurance & Quality Control.
• Analyze and organize office operations and procedures such as, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Manage forecast and cash flow submissions monthly
• Plan and organize Happy Hours, Team Building events, Summer and Holiday parties.
• Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities.
• Provide support to IT Team.

Benefits

• We provide a great place to work, where each person has the opportunity and voice to affect change.
• We want our people to succeed both in work and life.
• To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree