Project Coordinator - Construction/Gc

Lease Crutcher Lewis Careers•Portland, OR

9d•Onsite

About The Position

In Order to succeed in this role Minimum two years’ administrative experience is preferred; strong preference for candidates with experience in the construction industry or related (engineering, etc.) Computer knowledge and proficiency in Microsoft Office Suite is required; strong preference for those with experience using Procore. Comfortable learning multiple new software applications. Strong written and verbal communication skills. Demonstrated ability to function effectively as part of a team and maintain discretion and confidentiality.

Requirements

Minimum two years’ administrative experience is preferred
Computer knowledge and proficiency in Microsoft Office Suite is required
Strong written and verbal communication skills
Demonstrated ability to function effectively as part of a team and maintain discretion and confidentiality

Nice To Haves

Experience in the construction industry or related (engineering, etc.)
Experience using Procore
Comfortable learning multiple new software applications

Responsibilities

Liaise with the IT department to assist in the setup of the job site office (phones, furniture, equipment, supplies, etc.), as assigned by the Project Manager
Order office supplies and organize maintenance for office equipment
Assist in event planning for projects as needed
Assist in setting up the project management system
Assist the Project Manager with compiling owner billing
Process & compile owner change orders for execution and send out Subcontractor change orders when executed OCO is received, as directed by the Project Manager
Process and send Subcontracts electronically for execution
Update project management system and AP files with the status of Subcontracts and insurance certificates
Review and track subcontractor insurance certificates for compliance with contract requirements
Prepare job site closeout documentation.
Prepare operations and maintenance manuals and warranties from all subs that need to be received, tracked, organized, and then distributed to the owners
Process and mail internal & external correspondence including coordinating courier services
Take meeting minutes for Owner meeting minutes and subcontractor meetings if required or type meeting notes from PE/PM