Project Coordinator / Communications Consultant

Pivotal Consulting•Seattle, WA

2d•Hybrid

About The Position

Pivotal Consulting is seeking a Project Coordinator / Communications Consultant to support coordination, communications, and project management activities for complex, multi-stakeholder initiatives with regional operational impacts. The role will help organize meetings, prepare materials, support planning efforts, and maintain clear communication among internal teams and external partners. The consultant will also assist with developing concise messaging from technical information for a variety of audiences.

Requirements

Bachelor’s degree or equivalent experience.
At least five years of related experience.
Experience with strategic planning, meeting coordination, and stakeholder engagement.
Experience translating technical or operational information into clear talking points.
Strong communication, organization, and project management skills.

Responsibilities

Provide project management, administrative, and coordination support for assigned work.
Track tasks, timelines, deliverables, and meeting actions.
Prepare monthly progress updates and supporting documentation.
Support planning and facilitation of recurring workgroup meetings.
Develop agendas, presentations, graphics, and follow-up notes.
Coordinate logistics, presenter outreach, scheduling, and participant communications.
Maintain shared workspaces, inboxes, and document repositories.
Assist in developing workplans, briefing materials, reports, and coordination documents.
Support process improvements and other coordination needs assigned.
The consultant may support multiple workgroups focused on: Executive or leadership coordination, Senior-level operational alignment, Planning and performance, Communications and public information, Transportation demand management or similar coordination efforts.