Project Coordinator - Brand Design

Gensler•Washington, DC

22h

About The Position

As Project Coordinator, you will provide support to the brand design studio’s daily operations, projects, and people. Your efforts are essential to achieving Gensler’s mission to create a better world through the power of design.

Requirements

6-10 years of relevant experience
Entrepreneurial self-starter who proactively assesses needs and takes ownership over assignments and execution of projects
Proven attention to detail, with excellent organization and time management skills
Adept at determining priorities and following through on a wide range and number of tasks running in parallel
Excellent verbal and written communication skills
Strong interpersonal, relationship building and relationship management skills
Able to understand, anticipate and proactively meet the needs of the people you work with
Creative, forward thinking, confidential, and operationally minded
Nimble, flexible, curious and open to feedback
Proficient in technologies related to your work, including MS Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint), Adobe Creative Suite (Photoshop, InDesign, Illustrator, Adobe Acrobat)

Responsibilities

Assist project directors, managers and other team members with the operational aspects of running projects including but not limited to organizing project and team meetings, staffing, financial tracking, proposal/presentation preparation.
Support pre-design and design phase activities such as project kickoffs or vision workshops, project setup, regular meeting cadences, client information collection and organization, and similar.
Perform documentation/installation phase tasks include file sharing, fabricator coordination, logging shop drawing reviews, QA/QC on deliverables
Project close-out tasks to include punch list, file maintenance/updates, financial closeout.
Track calendars, budgets, and expenses for projects and at studio level.
Manage daily communications with internal and external parties for projects and studio.
Work with studio leadership to take ownership of studio activities ranging from business management items to regular meetings/events to design or culture initiatives.
Provide travel and expense management for team members related to projects or studio operations.
Learn and effectively apply Gensler’s processes, systems and culture (with the support of your colleagues)
Grow into design manager capabilities over time, taking on part or all of projects as you learn and grow
Proactively identify ways to help studio members improve processes
Build a network within the studio/office for business development and project-related coordination
Embrace and support the firm’s diversity, sustainability and climate stewardship goals
Engage as a team player in office culture and learning opportunities around your first priority of billable work
Learn and live by Gensler’s values and guiding principles

Benefits

medical
dental
vision
disability
wellness programs
flex spending
paid holidays
paid time off
401k
profit sharing
employee stock ownership
twice annual bonus opportunities
reimbursement for certain professional licenses and associated renewals and exam fees
reimbursement tuition for certain eligible programs or classes