Project Coordinator / Assistant

Insmed Incorporated•NJ Corporate Headquarters, NJ

8d•$54 - $69•Hybrid

About The Position

We’re looking for a Project Coordinator / Assistant on the Clinical Operations team to help us expand what’s possible for patients with serious diseases. Reporting to the Vice President, Development Operations, you’ll provide daily and ongoing administrative support to the VP, and general project coordination and support to Clinical Trial Operations, Clinical Business Operations, Clinical Program Optimization & Innovation, and Medical Writing teams. The ideal candidate will be experienced in handling a wide range of administrative support and project-related tasks and will be able to work independently with little or no supervision.

Requirements

Associates or Bachelor's degree in the life sciences, healthcare, and/or related field, and/or any sufficient combination of education and training as deemed appropriate to fulfill the requirements of the position.
Minimum of 3 years’ administrative assistant experience supporting senior level management
Experience managing the needs of multiple constituents simultaneously
Proficiency in Microsoft Office; working independently in Word, Excel, PowerPoint, and Outlook.
Knowledge of SharePoint, Microsoft Teams, and Zoom
Ability to generate surveys and collate results
Ability to exercise discretion when dealing with confidential or sensitive matters
Ability to proactively progress projects independently with the desire to take on challenging assignments, and multi-task / prioritize
Excellent verbal communication and writing skills

Nice To Haves

Previous experience in pharmaceutical and/or biotechnology industry preferred.
Experience within R&D/Clinical Research is a plus
Familiarity with Visio is a plus.

Responsibilities

Provide general administrative support to the VP, Development Operations, along with the broader Development Operations Leadership Team (e.g., arranging travel, processing expense reports, calendar management, coordinating staff on-boarding/termination, setting up purchase orders, routing confidential disclosure agreements)
Schedule meetings with internal and external colleagues (i.e., global colleagues and multiple suppliers)
Partner with the Development Operations Leadership Team on monthly org chart revisions and distribution
Maintain Outlook distribution lists and provide ongoing maintenance of shared “Clinical Calendar” in Outlook
Assist Development Operations team members with entering data into systems (e.g., inputting Contracts into electronic routing system (iProcure), initiating workflows to route Contracts for electronic signature through DocuSign)
Create and launch internal and external surveys
Coordinate and manage the logistics associated with on-site/hybrid Department activities (e.g., Team buildings, Quarterly Town Halls, department trainings, Lunch and Learns)
Facilitate on-boarding of new hires and assist with updates to Department Onboarding and Team Overview PowerPoint decks

Benefits

Comprehensive medical, dental, and vision coverage and mental health support
annual wellbeing reimbursement
access to our Employee Assistance Program (EAP)
Generous paid time off policies
fertility and family-forming benefits
caregiver support
flexible work schedules with purposeful in-person collaboration
401(k) plan with a competitive company match
annual equity awards
participation in our Employee Stock Purchase Plan (ESPP)
company-paid life and disability insurance
Company Learning Institute providing access to LinkedIn Learning, skill building workshops, leadership programs, mentorship connections, and networking opportunities
Employee resource groups
service and recognition programs
meaningful opportunities to connect, volunteer, and give back