Project Coordinator / Assistant
About The Position
At Insmed, every moment and every patient counts — and so does every person who joins in. As a global biopharmaceutical company dedicated to transforming the lives of patients with serious and rare diseases, you’ll be part of a community that prioritizes the human experience, celebrates curiosity, and values every person’s contributions to meaningful progress. That commitment has earned us recognition as Science magazine’s No. 1 Top Employer for five consecutive years, certification as a Great Place to Work® in the U.S., and a place on The Sunday Times Best Places to Work list in the UK. For patients, for each other, and for the future of science, we’re in. Are you? About the Role: We’re looking for a Project Coordinator / Assistant on the Clinical Operations team to help us expand what’s possible for patients with serious diseases. Reporting to the Vice President, Development Operations, you’ll provide daily and ongoing administrative support to the VP, and general project coordination and support to Clinical Trial Operations, Clinical Business Operations, Clinical Program Optimization & Innovation, and Medical Writing teams. The ideal candidate will be experienced in handling a wide range of administrative support and project-related tasks and will be able to work independently with little or no supervision. This is a hybrid role, with the expectation to be onsite 1-2 days per week on average.
Requirements
- Associates or Bachelor's degree in the life sciences, healthcare, and/or related field, and/or any sufficient combination of education and training as deemed appropriate to fulfill the requirements of the position.
- Minimum of 3 years’ administrative assistant experience supporting senior level management
- Experience managing the needs of multiple constituents simultaneously
- Proficiency in Microsoft Office; working independently in Word, Excel, PowerPoint, and Outlook.
- Knowledge of SharePoint, Microsoft Teams, and Zoom
- Ability to generate surveys and collate results
- Ability to exercise discretion when dealing with confidential or sensitive matters
- Ability to proactively progress projects independently with the desire to take on challenging assignments, and multi-task / prioritize
- Excellent verbal communication and writing skills
Nice To Haves
- Previous experience in pharmaceutical and/or biotechnology industry preferred.
- Experience within R&D/Clinical Research is a plus
- Familiarity with Visio is a plus.
Responsibilities
- Provide general administrative support to the VP, Development Operations, along with the broader Development Operations Leadership Team (e.g., arranging travel, processing expense reports, calendar management, coordinating staff on-boarding/termination, setting up purchase orders, routing confidential disclosure agreements)
- Schedule meetings with internal and external colleagues (i.e., global colleagues and multiple suppliers)
- Partner with the Development Operations Leadership Team on monthly org chart revisions and distribution
- Maintain Outlook distribution lists and provide ongoing maintenance of shared “Clinical Calendar” in Outlook
- Assist Development Operations team members with entering data into systems (e.g., inputting Contracts into electronic routing system (iProcure), initiating workflows to route Contracts for electronic signature through DocuSign)
- Create and launch internal and external surveys
- Coordinate and manage the logistics associated with on-site/hybrid Department activities (e.g., Team buildings, Quarterly Town Halls, department trainings, Lunch and Learns)
- Facilitate on-boarding of new hires and assist with updates to Department Onboarding and Team Overview PowerPoint decks
Benefits
- Comprehensive medical, dental, and vision coverage and mental health support, annual wellbeing reimbursement, and access to our Employee Assistance Program (EAP)
- Generous paid time off policies, fertility and family-forming benefits, caregiver support, and flexible work schedules with purposeful in-person collaboration
- 401(k) plan with a competitive company match, annual equity awards, and participation in our Employee Stock Purchase Plan (ESPP), and company-paid life and disability insurance
- Company Learning Institute providing access to LinkedIn Learning, skill building workshops, leadership programs, mentorship connections, and networking opportunities
- Employee resource groups, service and recognition programs, and meaningful opportunities to connect, volunteer, and give back
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
