Project Coordinator – Apprenticeship Program

Project Solutions Inc.•Rapid City, SD

3d•Onsite

About The Position

Project Solutions is seeking a Project Coordinator – Apprenticeship Program who would be responsible for the day-to-day coordination and execution of the statewide apprenticeship initiative. This role ensures smooth program operations by coordinating with schools, employers, and partners; managing scheduling and logistics; and supporting participant recruitment and application processes. The position serves as the central point of coordination for program activities, ensuring timelines are met, stakeholders are engaged, and deliverables are completed in alignment with contract requirements. This role builds on core administrative and coordination functions while focusing specifically on workforce and apprenticeship program delivery. Join a team of ever-growing professionals who look to make a difference on projects both domestically and internationally. Our organization is growing, and we believe your career should too! Build your future with Project Solutions, Inc.

Requirements

Bachelor’s degree in Business Administration, Education, Public Administration, Workforce Development, or related field; or Equivalent education and experience may be considered
2-4 years of experience in program coordination, project coordination, education, workforce development, or a related field
Experience in coordinating events, schedules, or multi-stakeholder programs
Strong organizational skills with ability to manage multiple tasks, timelines, and stakeholders simultaneously
Excellent written and verbal communication skills with ability to engage diverse audiences
Ability to build and maintain partnerships with schools, employers, and community organizations
Strong attention to detail with experience in reporting, data tracking, and documentation
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms
Ability to anticipate issues and implement effective solutions in a fast-paced environment
Possess a valid State-issued Driver’s License for all positions that are required to drive a vehicle for company purposes
Must accept confidentiality as a strict condition of employment
Successfully pass Criminal Background Check
Maintain any training and credential requirements as per policy and company contracts
Occasional overnight in-state travel may be required
Located in South Dakota
Excellent organizational skills and likes multi-tasking
Reliable and adaptable that can thrive in a sometimes fast paced office environment
Self-starter with the ability to work independently, with a high level of initiative, and enthusiasm, and in a team environment
Detail oriented with a desire to complete tasks effectively
Ability to network and outreach
Excellent interpersonal and communication skills
Awareness and appreciation of cultural, ethnic, and economic diversity
Ability to establish clear objectives, and achieve deadlines, while obtaining high attention to detail
Ability to become an advocate for state civil rights programs following the company, and program’s mission and vision

Nice To Haves

Experience in working with schools, training programs, or workforce initiatives preferred

Responsibilities

Manage day-to-day operations of the apprenticeship program, ensuring all activities align with program goals, timelines, and contract deliverables
Track program milestones, deliverables, and performance metrics; prepare regular status updates and reports
Maintain organized documentation of program activities, participant data, and compliance requirements
Identify and resolve operational challenges to ensure program continuity and success
Serve as primary liaison between the program and participating schools, training providers, and community partners
Coordinate program implementation across multiple school districts, including scheduling presentations, orientations, and training sessions
Collaborate with educators, counselors, and administrators to promote apprenticeship opportunities and support student engagement
Develop and maintain strong partnerships with employers and stakeholders to support program participation
Coordinate all program scheduling, including workshops, orientations, meetings, and training sessions (virtual and in-person)
Manage calendars, venue arrangements, travel coordination, and event logistics
Ensure all program materials, technology, and resources are prepared and available for events and training sessions
Support facilitation and execution of events, workshops, and outreach activities
Support the apprenticeship application process, including outreach, intake, screening, and onboarding of participants
Assist applicants with completing required forms, documentation, and eligibility requirements
Maintain applicant tracking systems and ensure accurate data entry and reporting
Provide ongoing communication and support to participants throughout the program lifecycle
Assist in development and distribution of program marketing materials, presentations, and outreach campaigns
Support social media, website updates, and communications to promote program visibility and engagement
Participate in community events, school visits, and partner meetings to increase awareness of apprenticeship opportunities
Prepare monthly, quarterly, and annual reports summarizing program outcomes and deliverables
Collect and analyze feedback through surveys and stakeholder engagement to support continuous improvement
Maintain accurate records to ensure compliance with the client and contract requirements
Provide general administrative support to the Program Manager and broader team