Project Coordinator/Administrative Assistant

Joyce Meyer Ministries•Fenton, MO

1d•Hybrid

About The Position

This role supports the mission to Share Christ – Love People by coordinating volunteer enrollment and communications for Joyce Meyer Ministries. Provide appropriate documentation for each conference, create the driving schedules, calculate and request per diem, and support the Travel Team and Helps Team. Work with the hotel sourcing company to establish hotels for conferences, organize hotel contracts, and complete hotel grids as needed for each hotel. We continue to create and innovate new ways to promote unchanging truth of the Gospel of Jesus Christ. We help those who are hurting in practical ways that make a difference. The ministry has 5 Core Values. They are Love, Faith, Unity, Excellence, and Integrity. Joyce Meyer Ministries believes that you and your family are important. We believe that when you know you are valued, you help to make Joyce Meyer Ministries a better place to work and ensure a positive environment that supports the mission to Share Christ | Love People.

Requirements

Knowledge of Microsoft Office operating environment (Excel, Word, Outlook), Concur, and Salesforce
Knowledge of hotel contracts and room blocks, ground transportation, and per diem practices
Knowledge of proper phone etiquette
High level of interpersonal skills to handle sensitive and confidential situations
Ability to organize and prioritize work
Ability to work quickly under pressure
Self-motivated and team-oriented
Ability to work with all levels within the organization
Excellent problem-solving skills

Responsibilities

Manage volunteer information for each Joyce Meyer conference.
Edit and proofread emails, volunteer invites, and other printed or email pieces from Creative Services that will be sent to volunteers
Responsible for volunteer email reminders, confirmation guides, and badges for all conferences
Request updates to the website volunteer registration page
Request and review hotel contracts from the hotel sourcing company before signature; establish and maintain a hotel grid for each conference/speaking engagement
Invoice hotels for rebates after each conference/speaking engagement
Perform volunteer and hotel coordination on site at conferences
For each conference, speaking engagement, or business trip, calculate and request per diem, create driving schedules, organize carpools, and book car rentals
Create all necessary documents and spreadsheets to be used by the Helps Team for each conference, including usher maps, seating counts, reserved seating lists, and volunteer check-in sheets
Ensure all pertinent information necessary for the Helps Team is loaded on the trucks for each conference, including volunteer lists, reserved seating lists, instruction sheets, name badges, facility information, supplies, and laminated signage for Helps Team Boxes