Project Coordinator 2

EC Electric • Fairless Hills, PA

8d • Onsite

About The Position

The primary responsibility of the Project Coordinator 2 position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 2 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

Requirements

• Proven experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control across multiple construction projects.
• Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, COIs, bonding, lien waivers, permits, and specification review to ensure full contractual and regulatory compliance.
• Hands-on experience managing monthly lump sum and T&M billings for subcontracts ranging from $100K–$5M, including pay applications, schedules of values (SOV), invoicing accuracy, and audit-ready documentation.
• Highly skilled in preparing correspondence, proposals, O&M manuals, meeting notes, submittal packages, record drawings, and tracking logs; adept at coordinating with vendors, subcontractors, and internal teams to meet project deadlines.
• Associate’s or Bachelor’s degree in Construction Management, Business Administration, Engineering, or a related field (or equivalent hands-on experience).

Responsibilities

• Assist with project start-ups and close-outs.
• Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
• Prepares routine correspondence (letters, memos, meeting notes and proposals).
• Assist with bid forms, proposals, and vendor quotes.
• Bid Tracking Log - Creating Bid Numbers and Maintaining.
• Subcontract Checklist.
• Certificate of Insurance Requirements, Bonds, Billing Requirements.
• Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
• Assist team with requests for project documentation.
• Create submittal packages from information provided by the Project Manager or Assistant Project Manager. Includes understanding specs. Reaching out to Vendors/Subcontractors for project data sheets and tracking.
• Monthly Lump Sum billings and T & M billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).
• Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.
• Provide copies or scans of drawings.
• Assist with RFI’s.
• Assist with material orders and/or tracking.
• Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
• Process electrical permits and process plan reviews with supporting documentation.
• Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.
• Assists with pre-construction planning.
• Conceptual understanding of creating bids/change orders.
• Other duties as assigned.

Benefits

• Salary range for this position is $60,000-$75,000 annually.
• Opportunity for a discretionary year-end bonus.
• 401k with a 40% employer match (up to federal limit.)
• Competitive pay rate
• Paid holidays and PTO
• Medical, Dental, Vision, Life Insurance, Disability Insurance, Flexible Spending Accounts, 401k plan and Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree