Project Controls & Program Support Specialist
About The Position
This position is with the KPFF Planning Team, which is a specialized group of planners within KPFF that focuses on waterborne transportation feasibility planning, maritime decarbonization, sustainability, and land use entitlement projects. The KPFF Planning Team is looking for an organized, detail-oriented professional to join our small, collaborative team. Working under a Senior Project Management team, you will assist multiple project managers with project controls and coordination, team workload planning, and other miscellaneous support tasks. In this role, you will be responsible for leading contract controls and project coordination for all Planning Team projects, ensuring that project work is delivered within scope, schedule, and budget. This role will be based in Seattle, WA, and will be a hybrid position including some in-office and some remote work.
Requirements
- 2-5 years of finance, accounting, administrative, or business support experience
- Microsoft Office Suite: Advanced Word and Excel, Project, PowerPoint
- Efficient time management and ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Enjoys challenges, positive and self-motivated
- Dependable and ability to work independently
- Effective verbal/written communication style appropriate for professional team setting
- Strong attention to detail with a focus on accuracy and organization
- Comfortable working with financial data, reports, invoices, and budgets
- Ability to work professionally with individuals at all levels of the organization
- Take initiative and have fun!
Nice To Haves
- Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred, but not required with relevant experience
- Experience in Bluebeam, BST, financial accounting software
- Data management and document review experience
Responsibilities
- Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing
- Set up and manage spreadsheets for fee estimates, cost tracking and billing
- Prepare subconsultant agreements
- Develop and maintain project schedules
- Project Accounting, including budget tracking and management, and project set up
- Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements
- Review/prepare project invoices and progress reports
- Prepare billing and workload forecasts
- Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation
- Support team operations as needed in a collaborative environment
Benefits
- An excellent 401(k) retirement savings plan with employer contributions
- Medical insurance
- Dental insurance with a no-premium option
- Vision insurance with a no-premium option
- Health Savings Account (HSA) option with employer contribution
- Medical Flexible Spending Account (FSA) option
- Dependent Care FSA option
- Employee Assistance Program
- Group life insurance
- Short-term disability insurance
- Long-term disability insurance
- Seven paid holidays and two floating holidays
- 10 vacation days annually, which increases with years of service.
- 10 days of personal and sick time to care for yourself and family members.
- Up to one week (five business days) of paid jury duty per year.
- Six weeks of supplemental paid family leave
- Travel accident insurance
- Subsidized ORCA bus/rail pass
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
