Project Controls Coordinator

KEITH • Pompano Beach, FL

4d

About The Position

KEITH is seeking a Project Controls Coordinator to join its team in Pompano Beach, Florida. The company is a multidisciplinary firm providing civil engineering, land surveying, subsurface utility engineering, planning, landscape architecture, and construction management services. The role supports executive leadership and project managers in project scheduling, accounting, and documentation to help ensure successful project delivery.

The coordinator assists with developing and maintaining project schedules, monitoring progress and milestones, and identifying scheduling risks. Project accounting work includes billing, accounts receivable, consultant billing, proposal and budget support, financial tracking and forecasting, cost reporting, invoice preparation, and coordination with the finance team. The role also maintains project records, supports reviews of contract and billing terms, organizes project documents, and assists with project closeout documentation.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• 0–2 years of experience in project controls, scheduling, accounting, documentation, or a related role within the engineering, architecture, or construction industry.
• Background in finance, accounting, or administration.
• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Ability to manage multiple priorities, work independently, and collaborate in a team environment.
• Eagerness to learn and grow within project controls.
• Ability to work effectively in a fast-paced, forward-learning environment.

Nice To Haves

• Familiarity with Deltek Vantagepoint.

Responsibilities

• Assist in developing and maintaining detailed project schedules using industry-standard software such as MS Project or Primavera.
• Coordinate with project managers to monitor progress and update schedules as project conditions change.
• Coordinate with project managers and team members to support timely completion of project milestones.
• Identify and mitigate scheduling risks and conflicts.
• Handle project billing, accounts receivable, and consultant billing.
• Assist project teams with developing proposals, including proposal budgets, fee structures, labor assumptions, and basic pricing components.
• Assist with tracking project budgets and financial forecasts.
• Prepare and analyze cost reports, identify variances, and recommend corrective actions.
• Assist with invoice preparation and validation of labor and expense entries.
• Collaborate with the finance team to support compliance with financial policies and procedures.
• Maintain project documentation, including contracts, change orders, and correspondence.
• Support review of contract terms, including fee type, billing terms, and retainage.
• Keep project documents organized and accessible.
• Assist in preparing project closeout documentation.

Benefits

• 100% paid medical, dental, and vision coverage.
• Employer-matched 401(k), 100% vested on the first day of contribution.
• Paid parental leave.
• Life insurance.
• Paid time off (PTO).
• Paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level