Project Controls Administrator

MELE Associates, Inc. • Rockville, MD

2d • $55,000 - $75,000 • Hybrid

About The Position

This role involves assisting with the coordination and processing of various administrative tasks related to projects, including travel authorizations, expense reports, invoice review, and monthly reporting. The administrator will support purchase order documentation, perform data entry and analysis in Excel, and learn government contracting terminology and processes. The position requires coordination with internal departments and external prime contractors, as well as maintaining organized project files.

Requirements

• Associate’s or Bachelor’s degree in business, accounting, or a related field (or equivalent experience).
• 0–2 years of experience in project coordination, administrative support, or related roles.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and willingness to learn.
• Ability to follow instructions and work within established processes.
• Clear written and verbal communication skills.
• Ability to create a positive rapport and work effectively with a variety of colleagues and clients.
• Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.

Nice To Haves

• Minimum 1-2 years of relevant work experience in Government contracting.
• Accounting, Contracts, US Government Contracting experience.
• Forecasting experience and budget execution.
• Knowledge and experience with Federal Acquisition Regulation (FAR).
• Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

Responsibilities

• Assist with coordination and processing of travel authorizations, expense reports, and supporting documentation in accordance with established procedures.
• Review and process travel requests for approval and expense reports.
• Support invoice review activities by validating basic labor categories, hours, and documentation under supervision.
• Ability to start identifying issues and concerns on contracts / reports.
• Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.
• Assist in compiling monthly status reports, cost reports, and supporting documentation using provided templates.
• Assist with timecard reviews to ensure submissions are complete and timely.
• Support Purchase Order (PO) documentation and tracking under direction.
• Perform data entry and basic analysis in Excel (e.g., tracking hours, travel, ODCs).
• Participate in training and shadowing opportunities to build understanding of task orders, contract structure, and reporting requirements.
• Learn and apply common government contracting terminology, acronyms, and processes. Coordinate with internal departments (accounting, HR, contracts, security) to route requests and gather information.
• Work with prime contractors in requesting funding and period of performance actions and processing of travel/ODCs as required.
• Assist in generating spend plans for contracts and maintaining them for accuracy and completeness throughout the life of the contract.
• Maintain organized project files, trackers, and documentation in accordance with contract requirements.
• All other duties as assigned.

Benefits

• Employer-paid employee Medical, Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks’ vacation
• 401(k) with Employer Match
• Cross-training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree