Project Control Specialist I

Akima, LLC•Lusby, MD

9d•Onsite

About The Position

Akima Facility Operations is looking for a Project Control Specialist to support the EAGLE Fort Sill project. This role provides crucial financial support to the Project Control Analyst (PCA) in managing project financial performance through effective planning, tracking, and reporting. The specialist will assist with financial forecasting, labor utilization review, and serve as a backup for data requests and issue resolution. Key responsibilities include month-end close activities such as cost, revenue, and accrual reconciliations, analyzing financial results, identifying variances, and presenting project financial performance. The role also involves assisting with budgeting, tracking project actuals, managing commitments, and initiating project setup in financial systems. Additionally, the specialist will support project accounts receivable/payable processes, ensure timely vendor payments, prepare invoice backup, monitor billing, and track contractual obligations. Project team support includes risk analysis, preparation for project reviews, schedule updates, purchase order management, and ensuring compliance with timecard and expense policies. Contract responsibilities involve reviewing and interpreting contracts, assisting with pricing extensions and bid development, preparing funding notifications, and conducting variance analysis.

Requirements

US Citizenship with the ability to pass a thorough background check
Strong analytical and problem‑solving skills with a high level of attention to detail.
Excellent communication skills.
0-2 years of experience with government contracts.
Excel proficiency, including VLOOKUP, SUMIF, and PivotTables.

Nice To Haves

Experience using Costpoint and Cognos.
Basic understanding of EACs, ETCs, unbilled analysis, and core project financial concepts.

Responsibilities

Provide support to Project Control Analyst (PCA) in driving project financial performance through effective planning, tracking, and reporting.
Assists PCA with consolidating, analyzing, and presenting monthly and quarterly financial forecasts.
Assists PCA with reviewing labor utilization across the organization.
Serve as back-up point of contact for data requests, financial analyses, and issue resolution.
Assists PCA with completing month‑end accounting tasks, including cost, revenue, and accrual reconciliations.
Assists PCA with analyzing monthly financial results and deliver clear, timely reports that highlight budget impacts and contract performance.
Assists PCA with identifying potential over/under variances in revenue and margin recognition.
Assists PCA with interpreting drivers behind revenue and gross margin variances against forecast.
Assists PCA with presenting project financial performance during corporate reviews.
Assists PCA in collaborating with program teams to validate cost inputs, schedule updates, and performance metrics affecting financial outcomes.
Assists PCA with developing baseline, working budgets, and EACs (Estimate At Complete) in partnership with program leadership.
Assists PCA with monitoring project actuals, identify variances, communicate issues, and drive resolution.
Assists PCA with tracking outstanding project commitments to maintain financial accuracy.
Assists PCA with producing monthly financial forecasts and execute detailed variance analysis.
Assists PCA with analyzing project reports, identifying trends or issues, and finding recommend corrective actions.
Assists PCA with initiating and overseeing project setup activities within financial management systems (Costpoint).
Ensure timely and accurate processing of subcontractor and vendor payments.
Prepare customer‑specific invoice backup documentation as needed.
Monitor the billing and payment status of customer invoices and support collection efforts.
Identify and address incorrect charges, ensuring proper holds and corrections.
Perform unbilled revenue and accrual calculations.
Assists PCA with tracking contractual obligations and deliverables to maintain compliance.
Review purchase request documentation to ensure accuracy and adherence to requirements.
Assist in identifying and analyzing project risks.
Support preparation and execution of internal and external project reviews.
Contribute to schedule updates, analysis, contract deliverables and reporting.
Initiate and track Purchase Orders.
Generate, analyze, and interpret project financial reports.
Communicate timecard and expense policies to project personnel.
Proactively monitor project timesheets, identify errors, and ensure timely resolution.
Review project‑related expenses for accuracy and timely processing.
Assists PCA with providing earned value calculations and analysis when required.
Project closeout activities.
Assists PCA with reviewing and interpreting contracts, subcontracts, and agreements to ensure accurate project setup and compliance with reporting requirements.
Assists PCA with with pricing extensions and bid development for new opportunities.
Assists PCA with preparing funding notifications (including 75% letters) in accordance with contract requirements.
Assists PCA with conducting variance analysis and identify risks to schedule, cost, and performance baselines.