Project Compliance Analyst

ACCO Engineered Systems•Pasadena, CA

23h•Onsite

About The Position

Under the direction of the Reporting Manager and day-to-day direction from the Project Compliance Lead, this position is responsible for establishing new projects, jobs and contracts in our JD Edwards (JDE) ERP system. This role involves creating and maintaining address records, job master data, and billing contracts/activities in JDE. The analyst will also correct issues related to Bid Tracer software, coordinate with the Contracts Department, and communicate updates to relevant departments. Additionally, the position requires collaboration with Sales Personnel to refine processes and data entry, establishing solutions for common issues, and coordinating with customers on specific requirements like specialty forms, portals, and billing deadlines. The role also involves linking category codes for the Purchasing Department, determining coordination needs with Payroll, refining contact distribution lists, creating checklists for problem areas, and contributing to the streamlining of project establishment processes in JDE. Problem-solving to meet the needs of internal and external customers, and ensuring high accuracy and quality of Master Data are key aspects of this position. Other tasks and duties as assigned by supervisor and/or ACCO management.

Requirements

High School Diploma or equivalent
2-3 years of experience in accounting
Detail oriented
Must maintain 99.9% accuracy in all data entry
Must be able to take direction/ supervision and work cooperatively with others
Ability to use computer and related software programs to accomplish assigned task (SAP, MS Word, Excel, Power Point)
Must have excellent communication and customer service skills

Nice To Haves

Associates or bachelor’s degree in business or related field

Responsibilities

Creating & maintaining address records in JDE
Maintain address records and job master data in JDE
Maintain and update the use of “Who’s Who” contact distribution lists for different ACCO departments
Create & Validate Billing “Contracts/Activities” Data in JDE
Correct and resolve issues pertaining to our Bid Tracer software
Coordinate with ACCO Contracts Department to confirm information supplied is consistently up to date in JDE
Proactively communicate updates in information that may impact other departments
Coordinate with Sales Personnel to refine new process and information sharing/handling and data entry into JDE
Establish markers and solutions to red flags, pitfalls, frequent traps, and persistent misinformation across all ACCO departments
Confirm and coordinate new or unusual processes with customers involving: Specialty Forms, Use of Portals, Billing Deadlines, Signature requirements
Properly link category codes on the job master to notify Purchasing Department accordingly
Determine if there will be any coordination or info/data sharing with Payroll for new job numbers created
Refine the use of “Who’s Who” contact person distribution lists for different ACCO departments
Create checklists for departments who need a more detailed/defined roadmap for problem areas
Help in further development and streamlining of our process of establishing new projects into JDE
Problem solve to find solutions that will suit both our internal customers (Project Managers) as well as our outside customers
Strive for maximum quality of our Master Data and ensure that it is entered with a very high rate of accuracy as well as intuitive questioning of items that do not seem correct or are missing