Compliance Analyst

JLL•Riverwoods, IL

3d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves The Compliance Analyst is a collaborative supporter and member of the Operations Team with the objective of providing world-class operational service delivery to the client's portfolio and customers. This position requires a clear communicator with strong organizational and effective time management skills who demonstrates a willingness to learn and adapt while maintaining the highest standards of behavior, collaborative manner, and work ethics. The successful candidate will assist the National Compliance Manager in coordinating and collecting compliance records and permits necessary for operational compliance per local, state, and federal regulations, including operational equipment permitting, refrigerant usage, hazardous materials storage/use, and fuel storage/usage. This role involves researching and reviewing environmental codes and regulations applicable to critical facilities, maintaining the client's web-based compliance tool, preparing compliance reports for regulatory and compliance groups, and supporting insurance, regulatory, or corporate audits. The position demands a self-starter with the proven ability to work without direct day-to-day supervision while cultivating positive working relationships with client representatives, team members, and service providers.

Requirements

Associate's degree or equivalent work experience in environmental science, safety management, information systems, business administration, facilities management, or related field
Minimum of two years of industry experience in a corporate environment, third party service provider, or as a consultant
Strong organizational, research, and time management skills
Excellent communication skills, both verbal and written
Ability to research and understand environmental regulatory codes applicable to critical environments and equipment
High level skill with Microsoft Office (Excel, Word, PowerPoint)
Demonstrated ability to work as a self-starter and proactively research compliance needs to resolve gaps

Nice To Haves

Document management experience
Knowledge of real estate, facilities management, and building systems
Experience with data and statistical applications such as PowerPivot, PowerView, Excel VBA, or similar tools
Familiarity with web-based compliance tracking and management systems
Background in critical facilities operations or regulated environments
Experience supporting insurance, regulatory, or corporate audit processes
Understanding of Key Performance Indicators (KPIs) and performance measurement in facilities management

Responsibilities

Assisting the National Compliance Manager in coordinating and collecting compliance records and permits for operational compliance per local, state, and federal regulations, including equipment permitting, refrigerant usage, hazardous materials, and fuel storage requirements
Researching and reviewing federal, state, and local environmental codes and regulations applicable to critical facilities regulated chemical storage and operational permitting for equipment such as fuel tanks, generators, HVAC, batteries, and fire/life safety systems
Using the client's web-based tool to maintain assets, documentation, and notifications of compliance obligations while ensuring the program runs as intended and all users can access their data
Preparing and submitting compliance reports to the client's regulatory and compliance group while supporting the Risk and Compliance Group in insurance, regulatory, or corporate audits
Assisting the account team in meeting or exceeding account Key Performance Indicators (KPIs) through proactive research and resolution of compliance needs or gaps
Demonstrating strong collaboration and teamwork with account-wide team while proactively sharing and re-applying all lessons learned, successes, and best practices
Cultivating and maintaining positive working relationships with client representatives, team members, and service providers while working independently without direct day-to-day supervision