Project Billing Specialist

Aston Carter•Sparks, MD

4d•$28 - $34•Remote

About The Position

Prepare and issue accurate invoices to clients based on project milestones and contract terms. Review and verify billing data, including project costs, time sheets, and expense reports. Monitor accounts receivable and follow up on outstanding invoices, ensuring timely resolution of billing discrepancies and responding to client inquiries promptly. Collaborate with project managers and other departments to ensure accurate and timely billing. Maintain and update billing records and client information in the accounting system. Generate and analyze billing reports to identify trends and areas for improvement. Assist with month-end and year-end closing processes, ensuring compliance with company policies and industry regulations.

Requirements

Proven experience as a Billing Specialist or in a similar role, preferably in the engineering or construction industry.
Strong understanding of billing processes and accounting principles.
Experience with Microsoft Dynamics.
Excellent attention to detail and organizational skills.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
2+ years of billing experience.
2+ years of experience creating invoices from an A/P and A/R perspective.
1+ years of change orders experience.

Nice To Haves

Background in the AEC industry.
Experience with project setup and billing, including cost plus, fixed fee, and time and material.

Responsibilities

Prepare and issue accurate invoices based on project milestones and contract terms.
Review and verify billing data, including project costs, time sheets, and expense reports.
Monitor accounts receivable and follow up on outstanding invoices.
Resolve billing discrepancies and respond to client inquiries in a timely manner.
Collaborate with project managers and other departments to ensure accurate and timely billing.
Maintain and update billing records and client information in the accounting system.
Generate and analyze billing reports to identify trends and areas for improvement.
Assist with month-end and year-end closing processes.
Ensure compliance with company policies and industry regulations.