Project Billing Specialist-Electric Utilities

Landpoint•Fort Worth, TX

About The Position

The Project Billing Specialist is a dedicated billing and project-controls resource embedded in Landpoint's Electric Utilities market. The role turns project scope, schedule, and field documentation into accurate, on-time invoices and manages the resulting receivables through collection. The Specialist works closely with Project Managers to understand project scope and status, drafts invoices in the company's project management system and client billing portals according to client-specific instructions, and tracks aging and collections for the market. Prior project management or project controls experience is valued because the role requires reading contracts, change orders, and daily or field reports to bill accurately. This is primarily an office-based role, working closely with the Electric Utilities project management team. The Specialist may occasionally engage directly with clients about invoices and account status and may attend project or client meetings as needed. Responsibilities may evolve to meet Landpoint's changing needs.

Requirements

At least 5 years of project accounting, accounts receivable, billing, or financial operations experience.
Strong analytical and detail-oriented mindset, with a focus on accuracy in contracts and billing documentation.
Advanced Excel and financial systems proficiency.
A valid driver's license may be required for occasional business-related tasks.

Nice To Haves

Experience in consulting, engineering, or a professional services organization.
Project management or project controls experience, particularly reading contracts, scopes of work, and change orders.
Experience managing collections and client-facing financial communications.
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Responsibilities

Prepare, review, and process invoices, emphasizing progress billing for Electric Utilities projects.
Ensure invoices comply with contract terms, billing schedules, and project requirements before submission.
Draft and submit invoices in the company's project management system and client billing portals, following client-specific instructions and formats.
Review supporting billing documentation for accuracy, including daily reports, timesheets, materials, vendor invoices, and purchase orders.
Maintain accurate, organized billing records and documentation in company systems.
Partner with Project Managers to understand project scope, schedule status, and change orders before issuing invoices.
Review open Work in Progress (WIP) for Electric Utilities projects with Project Managers to determine invoicing timing and readiness.
Reconcile invoices against contracts, proposals, change orders, and addendums to confirm project documentation is in place.
Assist with resolving billing discrepancies or client inquiries in coordination with Project Managers and the Director of Electric Utilities.
Monitor aging reports for the Electric Utilities market and identify collection risks.
Partner with Senior Project Managers and the Director of Electric Utilities to develop collection strategies for overdue invoices.
Contact clients regarding outstanding balances and payment status.
Escalate delinquent accounts and recommend corrective actions.
Maintain detailed collection notes and customer communication records.
Set up projects in the ERP system based on proposals, scopes of work, and contracts.
Support administrative tasks related to contracts, job files, and service documentation for the Electric Utilities team.
Maintain organized documentation, project status, and version control for billing and project files.
Occasionally engage directly with clients regarding invoices and account status and attend project or client meetings as needed.