Project Billing Specialist

HKA•Dallas, TX

21d•Hybrid

About The Position

HKA is seeking a Project Billing Specialist to join our high-performing Finance and Accounting team. This hybrid role, based in Dallas, TX, plays a critical role in ensuring financial integrity and delivering exceptional client satisfaction across a diverse portfolio of consulting engagements. As a vital partner to our project teams, you’ll orchestrate complex, high-volume billing cycles, maintain accuracy in our ERP system, and tackle challenging client invoicing scenarios—helping power one of the world’s most respected professional consultancies. You’ll build close relationships with Partners and engagement managers and have real impact on outcomes, while developing in a supportive, growth-focused environment.

Requirements

2+ years of hands-on project billing experience in a professional services or consulting environment.
Must be able to work in Dallas, TX on a hybrid schedule (2+ days in-office per week).
Proven ability to accurately process high-volume billing (100+ invoices/month) with strong attention to detail and organization.
ERP system billing experience required —preferably Deltek Vantagepoint or similar.
Direct experience managing complex billing scenarios (such as split-party, multi-payor, and flat-fee arrangements) and ensuring compliance with client-specific agreements.
Proficient with Microsoft Office (Excel, Outlook, Word, and Adobe Acrobat).
Demonstrated ability to use AI and emerging technologies as productivity tools while applying critical thinking, sound judgment, and appropriate data governance.
Able to handle strict deadlines, frequent interruptions, and simultaneous requests from multiple stakeholders.
Strong professional communication skills to work with executives, clients, and peers.

Responsibilities

Set up and maintain project data, contracts, and client information in the ERP system (Deltek Vantagepoint).
Own monthly invoicing for 20+ Engagement Managers, reviewing and finalizing 100+ pre-bills per cycle.
Execute complex billing, including split-party, multi-payor, and flat-fee invoicing.
Coordinate with Engagement Managers to resolve discrepancies and ensure timely, accurate billing.
Ensure all electronic billing guidelines are strictly followed and e-billing issues are resolved swiftly.
Maintain comprehensive, up-to-date billing records, client preferences, approvals, and process documentation.
Ensure compliance with internal controls, audit requirements, and client-specific billing agreements.
Monitor WIP, proactively flag at-risk billings, and partner with managers to minimize write-offs.
Analyze aged accounts receivable and unapplied cash, collaborating bi-monthly with managers to resolve outstanding or disputed items.
Respond to internal and external billing inquiries professionally and in a timely manner.
Provide regular billing and AR reports for management review.
Serve as primary billing point of contact during team absences.
Support billing teammates as needed and participate in special projects to optimize billing process.