Project Billing/Service Specialist

Aston Carter•St. Louis, MO

2d•$28 - $29•Onsite

About The Position

The Billing/Service Specialist manages accounts receivable and billing functions for multiple companies while supporting the service department to ensure consistent and accurate financial operations. This role processes a high volume of billings and service-related transactions, maintains detailed records, and works closely with internal teams and external partners in a legacy ERP environment. The position offers stable workload, opportunities for growth, and a strong emphasis on accuracy, organization, and professional communication.

Requirements

High school diploma or equivalent.
Background in accounts receivable and billing (construction industry)
Comfort working in a legacy ERP environment and adapting to older processes during transition periods.
Strong Excel skills for reporting, analysis, and billing-related tasks.
Process improvement mindset, with the ability to identify and suggest enhancements to existing processes.

Nice To Haves

Experience with AIA billing, particularly AIA G702 and G703 forms (highly desirable).
Familiarity with Sage 300 Construction and Real Estate (Timberline) (preferred).

Responsibilities

Manage accounts receivable and billing functions for multiple companies.
Process time and materials (T&M) and contract billings accurately and on schedule.
Update and maintain billing deadlines and billing requirements for various projects and customers.
Submit invoices and hours in multiple online systems, ensuring completeness and accuracy.
Perform invoice reconciliations to resolve discrepancies and maintain accurate records.
Set up jobs, contracts, billing rate tables, and markup tables in the billing and ERP systems.
Run, review, and distribute monthly reports related to billing, accounts receivable, and service activities.
Process and log lien waivers in accordance with company procedures and project requirements.
Process, review, and submit monthly and quarterly diversity payments as required by contracts or customers.
Update and maintain the Service Aging Report to monitor outstanding service receivables.
Submit service invoices in multiple online systems and ensure timely processing.