Project Billing Analyst

Voith Group•York, PA

7d•Onsite

About The Position

The Project Billing Analyst is responsible for preparing accurate, compliant, and timely customer invoices for Time & Materials (T&M), Cost Plus, and other contract types in accordance with contractual terms and company policies. This role works closely with Project Managers, Project Controllers, and various functional areas to compile labor, expenses, subcontractor costs, and material charges, ensuring all billable costs are properly documented, calculated, and invoiced. The ideal candidate is detail-oriented, analytical, and able to interpret contract requirements while ensuring accurate, compliant, and timely billing with a strong commitment to customer service.

Requirements

Associate's degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent combination of education and experience may be considered.
Two (2) or more years of experience in project billing, contract billing, accounting, or a related field preferred.
Experience preparing Time & Materials (T&M) invoices is highly desirable.
Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve billing discrepancies.
Strong organizational and time management skills with the ability to prioritize multiple deadlines.
Excellent attention to detail and a high level of accuracy.
Effective oral and written communication skills.
Ability to work independently while collaborating effectively with cross-functional teams.
Advanced proficiency in Microsoft Excel (including formulas, PivotTables, and lookup functions) and Microsoft Office applications.
Experience with ERP systems (SAP experience preferred).

Responsibilities

Prepare customer invoices for Time & Materials (T&M), Cost Plus, and other contract types in accordance with contract terms and billing schedules.
Review, compile, and validate employee labor hours, expense reports, subcontractor invoices, material costs, and other billable project expenses.
Apply contractual labor rates, markups, overhead, and other billing calculations as required by customer agreements.
Verify the accuracy and completeness of supporting documentation prior to invoicing.
Interpret customer contracts to ensure invoices comply with billing requirements, funding limitations, and special invoicing instructions.
Coordinate with Project Managers to resolve billing discrepancies, obtain approvals, and ensure all eligible costs are billed.
Review project costs to identify missing, unbilled, or inconsistent billable items.
Maintain detailed billing records and supporting documentation for customer inquiries and internal recordkeeping.
Respond promptly to customer and internal inquiries regarding invoices, billing documentation, and payment support.
Monitor contract funding ceilings and billing limitations to ensure compliance with customer agreements.
Recommend process improvements to increase billing efficiency and accuracy.
Review vendor invoices to determine sales and use tax liability.
Perform supplier diversity reporting.
Perform other duties as assigned.