Project Billing & Administrative Coordinator

George T. Hall Co.•Anaheim, CA

1d•Onsite

About The Position

At George T. Hall Company, we are always looking for new and diverse talent and now we are seeking our next Project Billing & Administrative Coordinator! If you enjoy a collaborative, technical environment, we have the opportunity for you. George Hall started the George T Hall Company in 1932 and we continue to keep his vision and legacy alive. Through our evolution, we have adapted and grow into new markets and technologies, which has made us the system integrator you see today. GTH is CSIA and ISO 9001:2015 certified and a recipient of the 2023 Best Integrator of the Year award from Control Engineering. We are also proud to have been selected as one of the “Best Places to Work” in 2024 by the Orange County Business Journal and the Northern Nevada Human Resources Association. People are the foundation of any outstanding organization and we take pride in our diverse workforce that values curiosity, integrity, and innovation. Our mission is simple: To bring value to our clients by utilizing our expertise in automation and control solutions to improve performance, reduce waste, and provide value data while establishing successful partnerships in the industry. What we are looking for: We are seeking a Project Billing & Administrative Coordinator for our Anaheim, California Corporate Office. Our clients are contractors or end users supporting a wide range of industries including water / wastewater, pharmaceutical, food & beverage, mining, aerospace, and more. We offer a number of products and services to these industries such as: PLC / HMI SCADA / Integration Software Thermal & Process Instrumentation Custom UL Control Panels Industrial Field Services

Requirements

Bachelor’s degree in Accounting.
Strong understanding of project-based accounting, job cost structures, and revenue recognition.
High attention to detail with strong analytical and problem-solving skills.
Ability to manage multiple priorities and work independently.

Nice To Haves

Hands-on experience with Acumatica (highly preferred).
Experience working closely with Controllers or senior accounting leadership.
Familiarity with percentage-of-completion and cost-to-cost methodologies.
Strong communication skills and ability to work cross-functionally.

Responsibilities

Prepare, review, and oversee accurate and timely project billings in accordance with contract terms and company policies.
Review project billing transactions daily to ensure alignment with approved budgets, job cost reports, and contract requirements.
Ensure billing supports proper revenue recognition methods, including cost-to-cost and percentage-of-completion, as applicable.
Coordinate closely with Project Managers to resolve billing discrepancies and obtain required approvals.
Support month-end close related to project billing and revenue recognition.
Review AR transactions and AR aging reports on a daily basis.
Follow up on past-due accounts in coordination with internal teams.
Assist with month-end and year-end close activities.
Prepare reconciliations, schedules, and supporting documentation as assigned.
Maintain compliance with GAAP and company accounting policies.