Project Assistant

Alstom • Houston, TX

1d

About The Position

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems. We are looking for a passionate Project Assistant who thrives in dynamic environments and is eager to support the delivery of cutting-edge mobility solutions. You will collaborate with dedicated teams to ensure projects run smoothly, contributing to the success of sustainable transportation systems that connect communities worldwide.

Requirements

• Strong IT proficiency, including Microsoft Word, Excel, PowerPoint, Outlook, and Internet tools
• Company travel booking tools
• Basic knowledge of domestic market
• Flexible and the ability to multi task
• English fluency (Both Written & Verbal)
• Able to lift 50 lbs.
• High level of discretion, confidentiality, and integrity
• Strong sense of urgency and responsiveness
• Ability to work autonomously with initiative and anticipation of issues
• Strong organizational and problem‑solving skills
• Excellent communication and interpersonal skills
• Customer‑focused mindset with a strong sense of teamwork
• Commitment to delivering quality service

Nice To Haves

• SAP knowledge
• Experience with Ariba software
• Experience with Concur

Responsibilities

• Create and track purchase request (PR) and ordering material (PO)
• Liaise regularly with the project team to gather information for the Project Manager
• Compile and prepare reports for project reviews
• Prepare meeting agendas, take minutes, and follow up on action items
• Provide support in the preparation of presentations (PowerPoint)
• Organize meetings, including room bookings, equipment, and refreshments
• Act as a reliable point of contact for customers, building strong working relationships at all levels
• Manage emails and telephone calls, including responding on behalf of the Project Director when appropriate
• Manage day‑to‑day office operations including reception of visitors, room allocation, post, invoices, and lunches
• Receive incoming materials and manage warehouse‑related coordination
• Support onboarding of new team members
• Arrange travel logistics including flights, hotels, and visas
• Manage expense reports using company e‑tools
• Support document administration (DA) and follow up on invoice payments
• Support Installation and T&C Team during test procedure submittals and issue resolution
• Support Installation and T&C Team with test report creation, submittals and issue resolution
• Coordinate with documentation manager in tracking document approvals, transmittals, and document submissions
• Ensure documents are properly version-controlled and archived

Benefits

• Work with advanced digital tools driving the future of rail technology
• Contribute to global mobility projects with tangible local impact
• Access continuous learning and career development opportunities within a global network

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed