Project Assistant

Kennedy Jenks • Federal Way, WA

5d • Hybrid

About The Position

Kennedy Jenks is seeking a Project Assistant in Federal Way, WA to support project teams and keep them on track and on budget. This is an opportunity to step into a support role where you are accountable for overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders. You’ll play a key role in the success of engineering projects by identifying and solving issues to keep projects on track.

Requirements

• Bachelor's Degree or equivalent experience
• Minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm.
• Excellent written and verbal communication and the ability to interact professionally at all levels.
• Able to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments.

Nice To Haves

• Experience in the AEC industry.
• Familiarity with project management processes and tools.
• Project management tools (e.g., Excel, PlanTrax) is a plus.
• Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST preferred), MS Project, and Crystal Reports

Responsibilities

• Assist with tracking budgets and controlling project costs.
• Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves.
• Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation.
• Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments.
• Act as a central point of contact for project updates and correspondence, both internally and externally.
• Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation.
• Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up.
• Prepare subconsultant agreements and track insurance certificates and payment statuses.
• Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos.
• Set up and manage webinars, as well as presentation software for client meetings.
• Assist with local office support activities and other duties as assigned.

Benefits

• Medical, dental, vision, life and disability insurance
• A health savings account
• A 401(k)
• Bonus programs
• Tuition reimbursement
• Employee ownership opportunity
• Professional registration support
• Business travel assistance
• Competitive paid time off and holidays
• An employee assistance program
• Additional programs that support your wellbeing and professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level