Project Assistant

BC Assessment•Victoria, PE

4d•CA$59,992 - CA$70,482•Hybrid

About The Position

BC Assessment is currently looking for a permanent Project Assistant to join the ITS Support Team at the Uptown office in Victoria! This entry-level position is great for someone looking to start their career within project management or business analysis and is looking to grow! We acknowledge that BC Assessment’s Victoria office is located on the traditional territories of the Songhees Nation of the Coast Salish People. We are honoured to be able to live, work and play on this land. As a Provincial Crown Corporation, our enduring purpose is to support communities through independent excellence in property assessments. Our people are the key to our success - they drive our business, bring our values to life and help build communities. We value BC and also, truly value our people.

Requirements

Secondary school graduation or equivalent.
Completion of courses in project management such as an introductory course in project management.
1 year of experience providing project management support services.
2 years of experience providing general administrative related duties to senior management and/or executive.
Experience with contract administration.
Intermediate experience with MS Word, Excel, PowerPoint and Outlook .

Nice To Haves

Preferred experience with SharePoint, Adobe Acrobat, MS Project, and Visio.

Responsibilities

Creates purchase requests/purchase orders for contracts, maintaining a library of contract documents in accordance with BCA policies.
Process vendor and customer invoices and follow up as necessary.
Assist in drafting agreements and client forms using standard templates.
Tracks expenditures by cost, maintaining a log of all invoices and financial status of each contract, with charges correctly allocated against each project.
Provides administrative support to the project teams and management, including organizing meetings, maintaining project records, and information.
Identifies changes in status, timelines, projections, and resources that present risks and opportunities through the continual review of the project plan and reports.
Assisting the project manager with budgeting and filing financial reports.
Writing and distributing project-related messages and status updates.
Designs and produce executive/stakeholder presentations, informational brochures, public education material, or other promotional materials.
Provides training on project administrative and software tools, templates, and procedures to other staff.
Sets up and maintains SharePoint Online repositories.
Recommends project administration standards and practices.